Job Application Guidance Notes

Thank you for your interest in working with Dundee City Council. This is a guide to assist you in applying. Please read it carefully before filling out the application form.

Alternative Formats

The application form and supporting papers are available in alternative formats, i.e. large print, Braille or audio tape. Please contact the Office Administrator, Personnel Department, 8 City Square, Dundee, Tel: 01382 434003.

Completing the Application Form

If you decide to download the blank application form, please ensure you complete the document in black ink or type. This will help us if any photocopies are needed.

If you use a PC to complete the downloaded form, please use your ‘Tab’ key or mouse to move through the form. If you are going to email your completed application form to us please ensure that it is in MS Word format (i.e. a “.doc” file).

Please do not send in a CV instead of, or as well as, our form as it will not be considered during the selection process.

Fill in all sections of the application form. If some parts are not relevant, write ‘not applicable’ or ‘N/A’ in that space.

Fill in the form as fully as possible. The information you give us in your application is the only information we will use in the shortlisting process. We cannot make any assumptions about your abilities and do not take account of any previous applications you have made.

If you have downloaded the application form and require additional space to complete any aspect of your application, please use the ‘Continuation Sheet’ provided and clearly indicate the relevant headings.

If you are invited to interview you will be asked to sign the application form at this time (for web and emailed versions only).

If you are not going to use the “on-line” form, see the Where to Send Your Application section below for details of how to return your completed application form.

Guaranteed Job Interview Scheme

Under this Scheme you will be invited for interview if you meet the essential attributes in the person specification and you have indicated on the form that you have a disability or are a New Deal client.

The Employment Disability Unit offers free advice to assist people with disabilities into employment. For more information or an informal discussion, please contact the Employment Disability Unit, Dunsinane Avenue , Dundee DD2 3QN , tel 01382 828180, Email address: disability.unit@dundeecity.gov.uk

Flexible Working

The Council encourages flexible working practices where possible and any employee may have a request for flexible working considered. You may wish to discuss the possibility of flexible working at interview. Job sharing is one type of flexible working and all jobs are open to job sharing unless the advertisement states otherwise. We cannot guarantee your preferred working arrangements. However, where possible, alternatives would be discussed with you at interview.

Equal Opportunities

The Council recognises the need to achieve equality for all citizens and employees. We recognise that people can be discriminated against because of race, colour, ethnic and national origins, marital status, domestic circumstances, gender, sexuality and transsexualism, age, class, ethical or religious belief, basic skills, disability, trade union activity, long term unemployment or because they have AIDS or are HIV positive. The Council is committed to eliminating discrimination and promoting equality. The Equal Opportunities in Employment section of the Application Form helps us to monitor the effectiveness of our Equal Opportunities Policy. Please help us by completing the section and returning it with your application. Any information obtained from this section will be kept confidential and held on computer for statistical purposes only. The information will not be used in the selection process.

Retirement

Whilst the Council’s normal retirement age is 65, applications are welcome from people aged over 65. In these circumstances an individual retirement date will be set.

Referees

Please give details of 2 referees who can provide information about you which is relevant to your application. One of the referees must be your current or most recent employer.

Your Personal Data

Dundee City Council respects your personal information and undertakes to comply with the Data Protection Act 1998. The personal data you have provided will be used for the purpose of assessing you for the post for which you have applied. Your data may be disclosed to parties involved in the recruitment and selection process.

The personal data you have provided for Equal Opportunities in Employment will be used in statistical form for monitoring equal opportunities, and your data (excluding your name and National Insurance number) may be disclosed to parties involved in monitoring the effectiveness of our Equal Opportunities Policy.

Dundee City Council is the registered Data controller. Any queries regarding the processing of your personal data by Dundee City Council should be directed to the Data Protection Officer on telephone number 434403. A copy of the Council’s full Data Protection Policy can be obtained by writing to: The Data Protection Officer, Support Services Department, 21 City Square, Dundee.

Medical Questionnaire

As part of the recruitment and selection process you may be required to complete a medical questionnaire. This will be kept confidential and only viewed by the Council’s Medical Adviser.

Criminal Convictions

If you are selected for interview you will be required to complete a Criminal Convictions Declaration which gives guidance on previous criminal convictions which require to be disclosed.

We will not discriminate against ex-offenders, and if you have to give details of any previous convictions, this will not automatically prevent you from getting a job. We will consider how previous convictions could affect the job and these will only be taken into account if the offence is relevant to the type of work you would be doing.

The Council is committed to the protection of children and vulnerable adults. Therefore, if the post for which you are applying is exempt from the Rehabilitations of Offender's Act we are required to apply for a Standard or Enhanced Disclosure which details spent and unspent convictions.

Protection of Children (Scotland Act 2003)

It is an offence for an individual who is disqualified from working with children to apply for a ch8ildcare position.

Asylum and Immigration Act 1996

Under Section 8 of the Asylum & Immigration Act 1996, employers must ensure that any prospective employee is legally entitled to live and work in the UK. If you are invited for interview you will be required to produce an official document confirming that you are entitled to live and work in the UK, e.g. passport; full birth certificate and official document confirming your name and national insurance number; or a passport/travel document/letter from the Home Office.

Where to send your application

If you elect not to use the ‘on-line’ application form, you can still e-mail a completed application to us. Please send it as an attachment to jobapps@dundeecity.gov.uk and enter the job reference number e.g. 56/02/1 in the subject box.

To return your completed application by post, please send it to:

Assistant Chief Executive (Management)
Dundee City Council
8 City Square
Dundee
DD1 3BG

Customer Satisfaction

We are committed to a high quality recruitment and selection process. If you wish to offer any suggestions or comments please write to the above address.

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This information is provided by the Personnel Department