Leisure, Arts And Communities Committee - 24/08/2009

At a MEETING of the LEISURE, ARTS AND COMMUNITIES COMMITTEE held at Dundee on 24th August, 2009.

Present:-

BAILIES

COUNCILLORS

Councillor Bob DUNCAN, Convener, in the Chair.

The minute of meeting of this Committee of 22nd June, 2009 was held as read.

Unless marked thus * all items stand delegated.

I NATIONAL ORGANISATIONS - DEPARTMENTAL MEMBERSHIP OF CILIP (CHARTERED INSTITUTE OF LIBRARYAND INFORMATION PROFESSIONALS) AND SLIC (SCOTTISH LIBRARY AND INFORMATION

There was submitted Agenda Note AN165-2009, whereby it was recommended that the Committee approve the payment, as noted below, for the renewal of Department's annual subscriptions to the Chartered Institute of Library and Information Professionals (CILIP) and the Scottish Library and Information Council (SLIC). Membership on both CILIP and SLIC would provide Leisure and Communities staff with access to knowledge, support and career development networking opportunities.

This expenditure would be met from the Leisure and Communities Department's 2009/2010 Revenue Budget.

The Committee approved accordingly.

II ESTABLISHMENT OF COLDSIDE COMMUNITY FORUM AS A RECOGNISED NEIGHBOURHOOD REPRESENTATIVE STRUCTURE

There was submitted Agenda Note AN164-2009, whereby reference having been made to Article II of the Neighbourhood Development and Resources Committee of 11th November, 2002, the Committee was asked to approve Coldside Community Forum as a Neighbourhood Representative Structure with the same level of recognitions applied to Community Councils.

The application submitted on behalf of the Coldside Community Forum satisfied the criteria set out in Report No 725-2002.

-          Coldside Community Forum was constituted and had named office bearers.

-          The geographic area covered by Coldside Community Forum was defined by the area bounded by Coldside Ward.

-          Membership of Coldside Community Forum was open to all persons aged 16 and over living in the stated area. Residents under this age could be represented at the Partnership but would not have voting rights.

-          Coldside Community Forum had a Committee of 12 members. They were elected at Coldside Community forum's inaugural meeting on Wednesday, 27th May, 2009. All members would serve until the next AGM which would be held no later than 15 months from 27th May, 2009.

-          Coldside Community Forum had a Community Engagement Action Plan that identified a number of methods for seeking the view of the local community and involving constituents in the work of the organisation.

-          Coldside Community Forum's constitution committed organisations to develop practice which would respect equal opportunities and to operate in ways which would be consistent with accepted standards of public office.

-          Coldside Community forum would comply with the requirements of Accounts Commission/COSLA Code of Guidance on "Following the Public Pound".

In satisfying the formal criteria for recognition as a Neighbourhood Representative Structure, Coldside Community Forum would qualify for access to grant aid, support, information and consultation from all Council departments, along similar lines to that afforded to properly constituted and recognised Community Councils.

The Committee approved accordingly.

III LEISURE AND COMMUNITIES ROAD IMPROVEMENTS 2009/10

There was submitted Agenda Note AN166-2009 advising that on the instruction of the Director of Leisure and Communities, proposals had been prepared for resurfacing work within Camperdown Park (46,000) and Castle Green Play Park, Broughty Ferry (13,000).

It was recommended that the City Engineer be instructed to include this work within the existing Partnership Agreement with Tayside Contracts for delivering the road maintenance and minor road works service.

Approval was therefore sought to extend the Partnering Agreement with Tayside Contracts for this work up to a value of 59,000 including professional fees. The Head of Finance advised that the expenditure could be met from the Leisure and Communities Capital Programme 2009/2010.

The Committee approved accordingly.

IV ADULT EDUCATION FUND (ADULT EDUCATION ASSOCIATIONS)

There was submitted Report No 369-2009 by the Director of Leisure and Communities, detailing an application received from Broughty Ferry Education and Recreation Association (BERA) to assist in the administrative and running costs of presenting a programme of evening classes for the adult community in and around Broughty Ferry.

The Committee approved the recommended grant of 3,150 to allow the organisation to continue to provide very valuable and wide ranging evening learning opportunities for the residents of Broughty Ferry and Dundee.

V SUPPLY AND INSTALLATION OF ELECTRONIC EION DISPLAY EQUIPMENT

There was submitted Report No 410-2009 by the Director of Leisure and Communities detailing the tenders received for the supply and installation of electronic exhibition display equipment for The McManus: Dundee's Art Gallery and Museum, and requesting approval to accept the lowest tender.

The Committee agreed to accept the tender submitted by a company called Electrosonic Solutions at a cost of 24,852.11.

Bob DUNCAN, Convener.