Fair Work, Economic Growth & Infrastructure Committee - 08/01/2024

At a MEETING of the FAIR WORK, ECONOMIC GROWTH AND INFRASTRUCTURE COMMITTEE held remotely on 8th January, 2024.

Present:-

BAILIES

COUNCILLORS

Councillor Steven ROME, Convener, in the Chair.

Unless marked thus * all items stand delegated.

I DECLARATION OF INTEREST

There were no declarations of interest.

II CIVIC GOVERNMENT (SCOTLAND) ACT 1982 - STREET NAMES

(a) NEW RESIDENTIAL DEVELOPMENT AT TRANENT GROVE, DUNDEE

There was submitted Agenda Note AN1-2024 advising of the results of the consultation for new street names at a new residential development at Tranent Grove, Dundee.

The Committee agreed the undernoted street names:-

Whitekirk Drive

Whitekirk Terrace

III NEW RESIDENTIAL DEVELOPMENT AT TOM JOHNSTON ROAD, DUNDEE

There was submitted Agenda Note AN1-2024 advising of the results of the consultation for new street name at a new residential development at Tom Johnston Road, Dundee.

The Committee agreed the undernoted street name:-

Herod Hill Brae

IV DUNDEE CITY COUNCIL - MILL OMAINS (STOPPING-UP OF ACCESS ROADS, FOOTPATHS ANDFOOTWAYS) ORDER 2024

On a reference to Article V of the minute of the City Development Committee held on 9th December, 2019 instructing and authorising the preparation of an Order to remove sections of road, footpaths and footways following planning consent to allow for the construction of housing, there was submitted Agenda Note AN2-2024. It was reported that the Order was duly drafted and one objection was received from a public utility company, which was subsequently withdrawn.

The Order was put on hold when Phase 4 of the Mill OMains Regeneration Project was delayed during lockdown.

The developer had now requested the process to make the Order be recommenced, but in the interim, planning consent had lapsed.

The Committee agreed to re-approve the commencement of this Order, conditional upon the current application for planning permission being granted and to grant delegated authority to the Executive Director of City Development to instruct the making of the Order once planning permission had been granted and thereafter, if no objections were received, to instruct that the Order be confirmed.

V ENVIRONMENTAL IMPROVEMENT WORKS 2023/2024

There was submitted Report No 2-2024 by the Executive Director of Neighbourhood Services, seeking approval for further Environmental Improvements as part of the 2023/2024 programme.

The Committee agreed to approve the projects below:-

VI CITY CENTRE STRATEGIC INVESTMENT PLAN - UPDATE AND NEXT STEPS

There was submitted Report No 7-2024 by the Executive Director of City Development, providing an overview of progress made on the City Centre Strategic Investment Plan 2050 following approval of the draft Plan on 31st October, 2022. The report also identified that the Eastern Quarter of the City Centre should be the next priority focus area and was seeking approval of an initial phase of capital expenditure.

The Committee agreed:-

(i) to note the progress made in the implementing of the City Centre Strategic Investment Plan as set out in Appendix I of the report;

(ii) that the Eastern Quarter of the City Centre, as identified in Appendix II of the report, should be a focus of activity over the next five years, recognising both the challenges and opportunities in this area;

(iii) to delegate the Executive Director of City Development to procure and consult on masterplan for the Eastern Quarter and pursue external funding to support a long-term programme of investment in this area;

(iv) to approve the next phase of the Commercial Street/Murraygate project to enhance the public realm of the Murraygate area to support future opportunities and address vacancies in the area; and

(v) to delegate the Head of Design and Property to finalise the Commercial Street/Murraygate project design and to procure the scheme as set out in the report.

VII DUNDEE FOOD AND SUSTAINABILITY EVENT 2024

There was submitted Report No 12-2024 by the Executive Director of City Development, seeking approval for the development and delivery of a new event focused on food and sustainability.

The Committee agreed:-

(i) to approve the proposed scoping document for the event in 2024, attached as Appendix I of the report; and

(ii) to remit the Head of Planning and Economic Development to report back to Committee following the event in 2024, reflecting on the impact of the event and how it may develop and be resourced in future years.

VIII DOSING, MONITORING AND MAINTENANCE OF WATER FEATURE AT ACTIVE TRAVEL HUB - 5 YEARCONTRACT

There was submitted Report No 8-2024 by the Executive Director of City Development, presenting a sourcing strategy for the tender process for the dosing, monitoring and maintenance of the water feature and associated equipment at the Active Travel Hub and seeking approval to accept the quotation from the current contractor, leading to the award of a contract for 5 years.

The Committee agreed:-

(i) to approve the commencement of a procurement exercise in respect of the project described, based on the sourcing strategy, summarised in the report; and

(ii) to delegate authority to the Executive Director of City Development to finalise the procurement strategy and award a contract to the successful bidder, following a tender process carried out in compliance with the Public Contracts (Scotland) Regulations  2015.

IX INSPECTION, TESTING AND MAINTENANCE OF FIRE EXTINGUISHING EQUIPMENT - 7 YEAR CONTRACT

There was submitted Report No 13-2024 by the Executive Director of City Development, presenting a sourcing strategy for the tender process for the inspection, testing and maintenance of fire extinguishing equipment at 246 properties and seeking approval to commence a compliant tender process, leading to the award of a contract for 3 years, with a plus 2, plus 2 option to extend, totalling 7 years.

The Committee agreed:-

(i) to approve the commencement of a procurement exercise in respect of the project described, based on the sourcing strategy, summarised in the report; and

(ii) to delegate authority to the Executive Director of City Development to finalise the procurement strategy and award a contract to the successful bidder, following a tender process carried out in compliance with the Public Contracts (Scotland) Regulations  2015.

X INSPECTION, TESTING AND MAINTENANCE OF AIR HANDLING AND AIR CONDITIONING UNITS - 7 YEARCONTRACT

There was submitted Report No 15-2024 by the Executive Director of City Development, presenting a sourcing strategy for the tender process for the inspection, testing and maintenance of air handling and air conditioning units at 58 properties and seeking approval to commence a compliant tender process, leading to the award of a contract for 3 years, with a plus 2, plus 2 option to extend, totalling 7 years.

The Committee agreed to approve the commencement of a procurement exercise in respect of the project described, based on the sourcing strategy, summarised in the report.

XI INSPECTION, TESTING AND MAINTENANCE OF ROLLER SHUTTER DOORS - 5 YEAR CONTRACT

There was submitted Report No 16-2024 by the Executive Director of City Development, presenting a sourcing strategy for the tender process for the inspection, testing and maintenance of roller shutter doors at 87 properties and seeking approval to commence a compliant tender process, leading to the award of a contract for 3 years, with a plus 1, plus 1 option to extend, totalling 5 years.

The Committee agreed:-

(i) to approve the commencement of a procurement exercise in respect of the project described, based on the sourcing strategy, summarised in the report; and

(ii) to delegate authority to the Executive Director of City Development to finalise the procurement strategy and award a contract to the successful bidder, following a tender process carried out in compliance with the Public Contracts (Scotland) Regulations  2015.

XII WATER HYGIENE MONITORING PROGRAMME - 7 YEAR CONTRACT

There was submitted Report No 17-2024 by the Executive Director of City Development, presenting a sourcing strategy for the tender process for the water hygiene monitoring programme at 268 properties split into two lots and seeking approval to commence a compliant tender process, leading to the award of a contract for 3 years, with a plus 2, plus 2 option to extend, totalling 7 years.

The Committee agreed:-

(i) to approve the commencement of a procurement exercise in respect of the project described, based on the sourcing strategy, summarised in the report; and

(ii) to delegate authority to the Executive Director of City Development to finalise the procurement strategy and award a contract to the successful bidder, following a tender process carried out in compliance with the Public Contracts (Scotland) Regulations 2015.

XIII TENDERS RECEIVED

There was submitted Joint Report No 3-2024 by the Head of Design and Property and Head of Sustainable Transport and Roads, detailing tenders received and requesting decisions thereon.

(a) SEVEN ARCHES IMPROVEMENT WORKS

The Committee agreed to accept the tender with the highest score for cost and quality from Kilmac Ltd in the sum of 227,911, together with allowances of 13,089, giving a total expenditure of 241,000.

(b) NATURE RESTORATION FUND - IMPROVING THE NATURE NETWORK: BRACKENS - SIDLAW VIEW/TEMPLETON WOODS

The Committee agreed to accept the offer from Tayside Contract in the sum of 66,121.52, together with allowances of 21,878.48, giving a total expenditure of 88,000.

(c) SCHOOL STAFF SECURE CYCLE PARKING

The Committee agreed to accept the tender with the highest score for cost and quality from Grease Monkey in the sum of 55,764.88.

The Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the press and public be excluded from the meeting for the undernoted item of business on the grounds that it involved the likely disclosure of exempt information as defined in paragraphs 6 and 9 of Part I of Schedule 7A of the Act.

XIV COMMERCIAL PROPERTY TRANSACTION - LEASE OF PROPERTY

There was submitted Report No 4-2024 by the Executive Director of City Development seeking approval for the lease of property referred to in the report.

The Committee agreed to approve the proposed transaction.

Steven ROME, Convener.