Policy And Resources Committee - 15/10/2001

At a MEETING of the PERSONNEL AND MANAGEMENT SERVICES COMMITTEE held at Dundee on 15th October 2001.

 

Present:-

 

COUNCILLORS

 

Lord Provost John R LETFORD

Willie W SAWERS

C D P FARQUHAR

George de GERNIER

Joe FITZPATRICK

Fraser MACPHERSON

Helen WRIGHT

Allan PETRIE

Jim BARRIE

Betty WARD

George REGAN

Julia M STURROCK

Jill SHIMI

Bruce D MACKIE

Neil GLEN

Neil I C POWRIE

Roderick A J WALLACE

Elizabeth F FORDYCE

Ian BORTHWICK

Kenneth J N GUILD

Fiona M GRANT

Robin PRESSWOOD

Derek J SCOTT

David BOWES

Andrew DAWSON

John CORRIGAN

Mervyn J ROLFE

 

Dave BEATTIE

 

 

Lord Provost LETFORD, Convener, in the Chair.

 

The minute of meeting of this Committee of 24th September, 2001 was held as read.

 

Unless marked thus * all items stand delegated.

 

I THE XPLORE PARTNERSHIP - (A) CORE STAFFING, 15 SHORE TERRACE, (B) PROJECT SUPPORT

 

There was submitted Joint Report No. 634-2001 by the Director of Neighbourhood Resources and Development and the Director of Personnel and Management Services seeking approval to establish staffing resources to meet future course staffing requirements of the city youth facility located at 15 Shore Terrace, Dundee and additional project support workers funded externally by the Xplore Partnership with the Council at present acting as employer pro tem.

 

The Committee approved the establishment of the following fixed term posts to 31st March 2004:

 

(a) 1 Centre Manager PO1-4 (23,430 - 25,476)

(b) 1 Steward/Attendant Manual Worker Grade G5 (220.44 per week)

(c) 1 Clerical Assistant/Receptionist GS1/2 (9,180 - 12,399)

(d) Youth Forum Support Worker CEW (17,173 - 21,036)

(e) 1 Youth Councillor AP3/4 (16,173 - 20,397)

 

II HOUSING DEPARTMENT - EARLY RETIREMENT

 

The Committee resolved that ER 3/01 Area Team Leader, be retired early on the grounds of the efficiency of the service with effect from 31st December, 2001. This retirement would be in accordance with the Local Government Pension Scheme (Scotland) Regulations 1998 and would be with maximum enhancements in accordance with the Local Government (Discretionary Payments and Injury Benefits) (Scotland) Regulations 1998. The Director of Housing confirmed that this employee will not be replaced.

 

The Director of Finance advised that, if the recommendations in this report were approved, there would be net costs in the current financial year of 12,489, which would be met from savings arising from the delay in filling vacant posts in the Department. In years 2 to 5 there would be net savings of 13,237 per annum, while from year 6 onwards net savings of 21,984 will result.

 

III ECONOMIC DEVELOPMENT DEPARTMENT - CHANGES TO ESTABLISHMENT

 

Due to the increased specialist nature of the work carried out by the Building Surveying Section, the Director of Economic Development and the Director of Personnel and Management Services asked the Committee to approve that two posts of Property Inspector, graded Tech 2/3 (13,740 - 17,796), be redesignated Trainee Building Surveyor and regraded AP1-5 (13,164 - 22,959).

 

The costs associated with the proposed changes, inclusive of employer's costs, would amount to 598 for the financial year 2001/2002 and 1,196 for a full financial year.

 

The Committee approved the changes as detailed above.

 

IV LEISURE AND ARTS DEPARTMENT - AMENDMENTS TO THE ORGANISATIONAL STRUCTURE

 

At its meeting on 18th June, 2001, the Policy and Resources Committee approved Report No.363-2001, Formation of New Department of Leisure and Arts, by the Chief Executive. In addition, at its meeting on 17th September, 2001, the Leisure Services Committee approved Report No.618-2001, Tayside Sports Development Group - Regional Manager, Sports Administrator, and Five Sports Specific Development Officers.

 

In light of this, the Committee was now asked to approve an amendment to the organisational structure of the Leisure and Arts Department, as follows:-

 

1 Extend the following temporary posts for a further fixed term period until 15th October, 2005:-

 

Post Title

Grade

 

 

 

Hockey Development Officer

AP3

16,173-17,796

Basketball Development Officer

AP3

16,173-17,796

Women's Football Development Officer

AP3

16,173-17,796

 

2 Establish the following posts for a fixed term period until 15th October, 2005:

 

Post Title

Grade

 

 

 

Regional Manager

PO5-8

26,301-28,404

Athletics Development Officer

AP3

16,173-17,796

* Development Officer

AP3

16,173-17,796

**Sports Administrator

AP3

16,173-17,796

 

* The title of this post will be confirmed once the Regional Manager has been appointed and the specific sport is agreed.

 

** The duties of this post are currently undertaken by a member of staff within one of our partner authorities

 

The Principal Sports Development Officer will have direct working involvement with the operation of this project and will work in partnership with the Regional Manager. Consideration had been given to the duties and responsibilities of this post and the impact of this project will result in the officer being asked to undertake higher level duties. In light of this, it is proposed that the Principal Sports Development Officer, currently graded PO3-6, 24,741-26,979, be regraded PO5-8, currently 26,301-28,404 per annum, for the fixed term period until 15th October, 2005.

The total cost of operating Tayside Sports Development Group (TSDG), including staff as outlined above, was estimated to be 178,000 per annum which would be met by TSDG. TSDG is funded by sportscotland, various sporting groups and Angus, Perth and Kinross and Dundee City Councils. Dundee City Council's annual contribution was 45,000 which can be met from existing Leisure and Parks Department's revenue budgets. Dundee City Council's maximum contribution for 2001/02 would be 21,000 and this could be met from the Leisure and Parks Department's 2001/2002 revenue budget.

 

The Committee approved the proposed amendments.

 

 

 

 

Lord Provost JOHN R LETFORD, Convener.