Policy And Resources Committee - 09/09/2002

At a MEETING of the PERSONNEL AND MANAGEMENT SERVICES COMMITTEE held at Dundee on 9th September 2002.

 

Present:-

 

COUNCILLORS

 

Lord Provost John R LETFORD

Willie W SAWERS

Dave BEATTIE

George de GERNIER

Joe FITZPATRICK

C D P FARQUHAR

Helen WRIGHT

Allan PETRIE

Fraser MACPHERSON

Betty WARD

George REGAN

Jim BARRIE

Jill SHIMI

Bruce D MACKIE

Julia M STURROCK

Neil I C POWRIE

Roderick A J WALLACE

Neil GLEN

Ian BORTHWICK

Kenneth J N GUILD

Elizabeth F FORDYCE

Robin PRESSWOOD

Derek J SCOTT

Fiona M GRANT

Richard BEATTIE

John CORRIGAN

David BOWES

Andrew DAWSON

 

Mervyn J ROLFE

 

Lord Provost LETFORD, Convener, in the Chair.

 

The minute of meeting of this Committee of 19th August 2002 was held as read.

 

Unless marked thus * all items stand delegated.

 

I MINUTE OF MEETING OF PERSONNEL APPEALS SUB-COMMITTEE OF 19TH AUGUST 2002

 

The minute of the above Sub-Committee, a copy of which is appended hereto, was submitted for information.

 

II NEIGHBOURHOOD RESOURCES AND DEVELOPMENT DEPARTMENT - ESTABLISHMENT OF FIXED TERM POST

 

There was submitted agenda note AN206-2002 seeking approval for the establishment of a post of Youth Worker, graded CEW (16,673 - 21,536), for a fixed term until January 2005.

 

The requirement for the post of Senior Youth Worker - Neighbourhood Detached Youth Work Team - was approved in Article I of the minute of meeting of this Committee of 28th January 2002. It was reported that Neighbourhood Resources and Development Department had been unsuccessful in recruiting or seconding a Senior Youth Worker, but were confident they could recruit another Youth Worker (CEW Grade) to the Neighbourhood Detached Youth Work Team.

 

The Committee approved the establishment of this post, having noted that the post and all associated costs would be fully funded over this period from the Better Neighbourhood Services Fund.

 

III HOUSING DEPARTMENT - REDESIGNATION OF POST

 

There was submitted agenda note AN207-2002 seeking approval for the redesignation of the post of Travelling Persons Officer, graded AP2 (14,984 - 16,217), to Gypsy Traveller Liaison Officer/Housing Officer, graded AP2 (14,984 - 16,217).

 

The Committee approved the redesignation as detailed above.

 

IV PLANNING AND TRANSPORTATION DEPARTMENT - ESTABLISHMENT OF FIXED TERM POST

 

There was submitted agenda note AN208-2002, seeking approval for the establishment of a post of Information and Research Officer, graded AP5-PO4 (21,536 - 25,976), for a fixed term until 30th November 2006.

 

The requirement for this post was approved in Article V of the minute of meeting of the Planning and Transportation Committee on 25th March 2002, which reported on the Partnering Agreement to meet Social Inclusion Partnership monitoring and evaluation requirements.

 

The Committee approved the establishment of the post, having noted that the post and all associated costs would be fully funded over this period from the Social Inclusion Partnership Fund.

 

V NEIGHBOURHOOD RESOURCES AND DEVELOPMENT DEPARTMENT - SOCIAL INCLUSION PARTNERSHIP 2 -ESTABLISHMENT OF FIXED TERM POST

 

There was submitted agenda note AN209-2002 whereby the Committee was asked to approve the establishment of a fixed term post of Community Support Worker, 30 hours per week, grade CEW (13,519 - 17,462) until 31st March 2004.

 

The Committee approved the establishment of the post having noted that the post would be fully funded through Empowering Communities Funding.

 

VI EMPLOYMENT DISABILITIES UNIT - REVIEW OF ESTABLISHMENT

 

There was submitted agenda note AN210-2002 advising that following the resignation of the Assistant Manager (Supported Employment), the Director of Personnel and Management Services had reviewed the structure of the Supported Employment Section. As a consequence of this review, which highlighted a reduction in the number of secondments within the Unit, it was proposed to delete the post of Assistant Manager (Supported Employment), graded PO1-4 (23,430 - 25,476) and to establish a post of Support Worker, graded AP3-4 (16,173 - 20,397).

 

The Committee approved accordingly, having noted that the savings, including employer's costs would be 4,472 for the year 2002/03 and 8,120 for a full financial year thereafter.

 

VII NEIGHBOURHOOD RESOURCES AND DEVELOPMENT DEPARTMENT - REVIEW OF SESSIONAL STAFF

 

There was submitted Joint Report No 98-2002 by the Director of Neighbourhood Resources and Development and the Director of Personnel and Management Services seeking approval for review of the contractual arrangements and conditions of service of sessional workers within the Neighbourhood Resources and Development Department (NRDD) in order to recognise their contribution in achieving departmental objectives.

 

The Committee agreed to approve:-

 

(a)the deletion of 14.8 F.T.E. sessional staff posts and the establishment of 13.9 F.T.E. part-time posts as outlined in Appendix A to the report.

 

(b) the job descriptions for these new posts, as detailed in the report.

 

(c)the continuing recruitment of sessional staff on short-term flexible contracts (i.e. under 35 weeks per annum) depending on service requirements.

 

VIII NEIGHBOURHOOD RESOURCES AND DEVELOPMENT DEPARTMENT - REVIEW OF ADULT LITERACY ANDACCREDITATION STAFFING

 

There was submitted Joint Report No 628-2002 by the Director of Neighbourhood Resources and Development and the Director of Personnel and Management Services to address the staffing requirements for the leadership of adult literacy and accredited provision within Dundee City.

 

The Committee approved the following recommendations:-

 

(a)the deletion of the post of Senior Adult Education Worker, grade AP5 - currently 21,536 - 23,459, presently based in Mitchell Street Centre (Post No 165).

 

(b)the establishment of the post of Senior Adult Learning Worker (Literacies Outreach and Accreditation), grade PO1-4 - currently 23,930 - 26,976, based in the Mitchell Street Centre.

 

(c)the re-deployment of the Project Leader, Accreditation Project, into the new post of Senior Adult Learning Worker (Literacies Outreach and Accreditation).

 

(d)the re-designation of the Team Leader, Adult Learning as Team Leader (Mitchell Street Centre).

 

IX SOCIAL WORK DEPARTMENT - REVISED STAFFING ESTABLISHMENT

 

There was submitted Joint Report No 578-2002 by the Director of Social Work and the Director of Personnel and Management Services seeking approval for changes to the structure of the Social Work Department and providing details of changes in reporting relationships.

 

The Committee agreed to:-

 

(a) approve the proposed organisational structure outlined in Appendix 1 to the report.

 

(b) approve the deletion of 38.6 posts outlined in Appendix 2 to the report.

 

(c) approve the establishment of 13.5 new posts outlined in Appendix 2 to the report.

 

(d)approve the redesignation and change of grade of posts outlined in Appendix 2 to the report; and

 

(e) note the changes in reporting relationships as outlined in Appendix 3 to the report.

 

X SOCIAL WORK DEPARTMENT - EARLY RETIREMENT

 

There was submitted agenda note AN219-2002 whereby the Committee noted that, in accordance with the Scheme of Delegated Powers, the Director of Personnel and Management Services, in consultation with the Convener and appropriate spokespersons from the Major and Minor Opposition Groups, approved the early retirement of a Social Work employee (ER3/02) on the basis that the employee had reached the Local Government Pension Scheme threshold entitled the "Rule of 85".

 

It was noted that the "Strain on the Fund" payment which the Social Work Department was required to make to the Tayside Pension Fund for Early Retirement was 34,881 and this sum would be contained within the Social Work Department's 2002/03 Revenue Budget.

 

 

 

 

LORD PROVOST JOHN R LETFORD, Convener.

APPENDIX