Policy And Resources Committee - 11/11/2002

At a MEETING of the PERSONNEL AND MANAGEMENT SERVICES COMMITTEE held at Dundee on 11th November 2002.

Present:-

COUNCILLORS

Lord Provost LETFORD, Convener, in the Chair.

The minute of meeting of this Committee of 21st October 2002 was held as read.

Unless marked thus * all items stand delegated.

I NEIGHBOURHOOD RESOURCES AND DEVELOPMENT DEPARTMENT - REVIEW OF MANUAL STAFF, ANCRUM OUTDOOREDUCATION CENTRE

There was submitted Joint Report No. 755-2002 by the Director of Neighbourhood Resources and Development and the Director of Personnel and Management Services seeking to rationalise the range of skills and contributions made by manual staff in Ancrum Outdoor Education Centre in achieving the goals of the Department, and reviewing organisational structures, duties, workload and methods of operation of those staff to bring in line with other former manual staff within the Department.

The Committee approved:-

(i) the deletion of two full-time Stewards/Handypersons graded MW5 (11,009);

(ii) the establishment of two full-time Steward/Storeperson posts graded GS1/2 (9,680 - 12,889); and

(iii) the job descriptions for these new posts as detailed in the report.

II DIALOGUE YOUTH/YOUNG SCOT INITIATIVE

There was submitted Joint Report No. 756-2002 by the Director of Neighbourhood Resources and Development and the Director of Personnel and Management Services advising of the award of external finance to supplement youth information services and the resultant staffing implications.

The Committee agreed to:-

(a) note the success in achieving external financial support of 131,571 for two years from the Scottish Executive under the Modernising Government Fund (2) - Dialogue Youth/Young Scot Initiative;

(b) approve the establishment of the following fixed term posts to 31st December 2004 -

(c) authorise the extension of hours to existing established Assistant Youth Worker posts to deliver this initiative; and

(d) authorise the Director of Neighbourhood Resources and Development to enter into a Partnership Agreement with COSLA and Young Scot to jointly deliver this initiative.

III CITY SQUARE BOX OFFICE/FINANCE REVENUES COLLECTION

There was submitted Joint Report No. 762-2002 by the Director of Personnel and Management Services, the Director of Leisure and Arts and the Director of Finance relative to the proposal to transfer the management of the City Square Box Office from Finance (Revenues) to Leisure and Arts.

The Committee approved:-

(a) the transfer of responsibility for the management of the box office, to the Caird Hall Manager in the Leisure and Arts Department;

(b) the deletion of the following posts from the Finance Department establishment -

(c) the establishment of the following posts in the Leisure and Arts Department -

(d) the establishment of two part-time posts of Clerical Assistant (16 hours), graded GS2/3 (5,317 - 5,909) in the Leisure and Arts Department.

IV GYMNASTICS DEVELOPMENT OFFICER

There was submitted Joint Report No. 730-2002 by the Director of Leisure and Arts and the Director of Personnel and Management Services seeking approval to change the remit of the existing vacant part-time Community Sports Assistant to that of a full-time Gymnastics Development Officer post.

The Committee approved the deletion of the part-time post (20 hours) of Community Sports Assistant, graded AP2 (14,984 - 16,217 pro rata), and establishment of a full-time post of Gymnastics Development Officer, graded AP3 (16,673 - 18,296).

V NEIGHBOURHOOD RESOURCES AND DEVELOPMENT DEPARTMENT - DISCOVERY CREDIT UNION PROJECT,SECONDMENT OF POST

On a reference to Article II of the minute of meeting of the Neighbourhood Resources Development Committee of 21st October 2002 there was submitted Agenda Note AN278-2002.

The Committee agreed to approve the transfer of the post of Credit Union Development Worker, currently located within the Neighbourhood Resources and Development Department, to the post of Credit Union Manager/Development Worker with the Discovery Credit Union Project for an initial period of three years commencing from 1st December 2002.

VI LEISURE AND ARTS DEPARTMENT - URBAN PARK RANGERS FOR BAXTER PARK - ESTABLISHMENT OFPOST

On a reference to Article IV of the minute of meeting of this Committee of 13th May 2002 there was submitted Agenda Note AN279-2002.

The Committee approved the establishment of one additional post of Assistant Urban Park Ranger, graded GS3 (13,124 - 13,664) on a fixed term basis up to 31st March 2007, this post to be used for redeployment purposes in line with the current Council Procedure.

It was noted that funding for the Urban Park Rangers was part of the Baxter Park Restoration Plan which is funded by the Heritage Lottery Fund, Historic Scotland and the Leisure and Arts Department and this post would be wholly funded by the Heritage Lottery Fund element of the funding package.

VII SUPPORT SERVICES DEPARTMENT - REGRADING OF TWO POSTS OF CLERICAL ASSISTANT

There was submitted Agenda Note AN280-2002 seeking approval for the regrading of two posts of Clerical Assistant in the Office Services Section from GS1/2 (9,680 - 12,899) to GS1/3 (9,680 - 13,664).

The Committee approved accordingly, having noted that the cost of implementing the recommendation would be 1,700 in a full year and would be met from the existing departmental revenue budget.

VIII EDUCATION DEPARTMENT - ESTABLISHMENT OF FIXED TERM POSTS, FUTURES PARTNERSHIP

There was submitted Agenda Note AN281-2002 advising the Committee that, following a successful pilot exercise from January to June 2002, it was proposed to extend the Futures Partnership through to March 2003.

The Committee approved the establishment of the following posts:-

having noted that the total cost of this proposal, including on-costs is 63,759 which would be met from the Scottish Executive National Priorities Action Fund.

IX PROPOSAL TO RESTRUCTURE THE COMMUNITY INFORMATION TEAM

There was submitted Report No. 827-2002 by the Director of Neighbourhood Resources and Development seeking to amend the staffing structure of the Community Information Team in order to respond to the government agenda for the delivery of electronic information to the citizens of Dundee via dundeecity.gov.uk and dundee.com and seeking to provide effective access to electronic information via the People's Network Learning Centres.

The Committee agreed that, to reflect new roles and responsibilities, the changing nature of the work of the Team and the increasing requirement for the development of content information, changes be made to the staffing structure of the Community Information Team as follows:-

(a) creation of new posts -

Community Information Worker (Website Development and Support) - AP4

Community Information Assistant (Website Support) - AP1;

(b) redesignation and upgrading of the following posts -

Development Assistant AP1 to Senior Community Information Assistant (Development) and regrade to AP2

Information Assistant AP1 to Senior Community Information Assistant (Training Support) and regrade to AP2; and

(c) deletion of Post No. 130 Support Assistant AP1.

LORD PROVOST JOHN R LETFORD, Convener.