Audit And Risk Management Sub-committee - 03/02/2003

At a MEETING of the AUDIT AND RISK MANAGEMENT SUB-COMMITTEE OF THE FINANCE COMMITTEE held at Dundee on 3rd February, 2003.

 

Present:-

 

Councillor George REGAN

Councillor Betty WARD (substitute for Julia Sturrock)

Councillor John CORRIGAN

Councillor Willie SAWERS

Councillor Bruce MACKIE

 

In attendance:-

 

John PHILP, Audit Scotland

 

Councillor REGAN, Convener, in the Chair.

 

Unless marked thus * all items stand delegated.

 

I VANDALISM INITIATIVES

 

There was submitted Report No 86-2003 by the Principal Insurance and Risk Management Officer advising that since the Sub-Committee meeting of 23rd September, 2002, two particular anti-vandalism initiatives had been advanced. The aim of both was to reduce and control the frequency and cost of vandalism suffered by Council properties throughout the City.

 

The Sub-Committee noted the progress being made with the anti vandalism initiatives and commented favourably on the publicity material enclosed with the report.

 

II EXTERNAL AUDIT ABRIDGED REPORT

 

There was submitted Report No 105-2003 by the External Auditor pointing out that, as part of the 2001/02 Audit, the operation of the main accounting system had been reviewed. The report set out findings from the review, which stated that overall, nineteen of the twenty-one expected controls appeared to be operating satisfactorily. Several weaknesses had been identified and these were addressed by the agreed Action Plan which would be followed up in due course.

 

The Sub-Committee noted the contents of the report.

 

III INTERNAL AUDIT ABRIDGED REPORTS

 

There was submitted Report No 100-2003 by the Chief Internal Auditor covering the following:-

 

(a) Finance - Systems Review of Pension Administration

 

(b)Finance - Review of the Administration of Tayside Superannuation Fund and Tayside Transport Superannuation Fund

 

(c)Finance - Review of Finance General Petty Cash/Imprest System

 

The Chief Internal Auditor referred to the key findings relating to (a), (b) and (c) above and the Action Plans that addressed these findings.

 

(d)Planning and Transportation - Audit Certificate for Additional Revenue on the Maintenance of Local Roads

 

The Chief Internal Auditor concluded from the Audit Review that the Council had expended the grant appropriately.

 

The Sub-Committee resolved, under Section 50(A) of the Local Government (Scotland) Act 1973, that the public and press be excluded from the meeting in order that the undernoted item of business be considered in private on the grounds that it involved the likely disclosure of exempt information as defined in Paragraph 14 of Part I of Schedule 7(A) of the Act.

 

IV INTERNAL AUDIT ABRIDGED REPORT

 

The Sub-Committee considered Report No 101-2003 by the Chief Internal Auditor and noted the key findings and the management responses to the recommendations.

 

 

 

 

GEORGE REGAN, Convener.