Housing, Dundee Contract Services And Environment Services Committee - 22/08/2005

At a MEETING of the HOUSING COMMITTEE held at Dundee on 22nd August, 2005.

Present:-

BAILIES

COUNCILLORS

Councillor REGAN, Convener, in the Chair.

The minute of meeting of this Committee of 20th June, 2005 was held as read.

Unless marked thus * all items stand delegated.

I HOUSING (SCOTLAND) ACT, 1987 - SECTION 108 - REPAIRS NOTICE

(a) 1-3 BANK STREET AND 38-40 REFORM STREET

The Director of Housing submitted Report Number 395-2005 seeking approval of the service of a Repairs Notice on the above properties.

The Committee:-

(i) approved the service of a Repairs Notice in terms of Section 108 of the Housing (Scotland) Act 1987, with a time limit of, as nearly as may be, six months for compliance with the terms of the Notice.

(ii) agreed that should the owners fail to comply with the terms of the Notice the Council should consider instructing the work to be carried out in default and, if necessary, that the Director of Housing, in consultation as appropriate with the relevant departments, should appoint suitable consultants to execute the work required.

Should the works not be carried out in terms of the Repairs Notice, then a further report for Committee would be brought forward to make a decision as to whether to carry out the works in default.

(iii) agreed that should default action be implemented, the appropriate Officers be instructed to authorise and arrange payment to the consultants as appropriate.

(b) 2-12 CASTLE STREET AND 1A & 2 HIGH STREET

The Director of Housing submitted Report No 396-2005 seeking agreement for the withdrawal of the Repairs Notice at the above addresses which had been agreed by this Committee on 17th May, 2004 and subsequently served on 18th June, 2004 and approval for the service of a new Repairs Notice on the property listed below, to carry out the necessary repairs as a result of clarification of address and responsibility of affected properties:-

1A High Street, Dundee Kentucky Fried Chicken

1A High Street (Chalmers Hall) Tayside Property Management

2 High Street Bakers Oven (Shop)

2 Castle Street Braithwaites (Store)

6 Castle Street Braithwaites (Shop)

6A Castle Street Hector Russell (Kilt Shop)

10 Castle Street McLeish Brothers (Shop)

The Committee:-

(i) agreed to the withdrawal of the Repairs Notice at 2-12 Castle Street and 2 High Street, Dundee which was served on 18 June 2004.

(ii) approved the service of a new Repairs Notice on the property at 1A and 2 High Street and 2-12 Castle Street, in terms of Section 108 of the Housing (Scotland) Act 1987, with a time limit of, as nearly as may be, six weeks for compliance with the terms of the Notice.

(iii) recommended that should owners fail to comply with the terms of the Notice, the Council should consider instructing the work to be carried out in default and, if necessary, that the Director of Housing, in consultation as appropriate with the relevant departments, should appoint suitable consultants to execute the work required.

Should the works not be carried out in terms of the Repairs Notice then a further report for Committee would be brought forward to make a decision as to whether to carry out the works in default.

(iv) agreed that should default action be implemented, the appropriate Officers be instructed to authorise and arrange payments to the engaged consultants as appropriate.

II TENDERS RECEIVED

The City Architectural Services Officer submitted Report No 507-2005 giving details of offers received from the undernoted contracts:-

(a) WESTER CLEPINGTON 1ST DEVELOPMENT - PITCHED ROOF REPLACEMENT

The Committee agreed to accept the negotiated offer with Dundee Contract Services to carry out the above works for the sum of 95,190.05 together with allowances of 931 for planning supervisor and 8,269 for professional services making a total expenditure of 104,390.05.

(b) LAWTON 1ST DEVELOPMENT - PITCHED ROOF REPLACEMENT PHASE 4

The Committee agreed to accept the lowest offer by Andrew Shepherd Construction Ltd, Forfar amounting to 182,338.10 together with allowances of 1,432 for planning supervisor and 11,673 for professional services making a total expenditure of 195,443.10.

(c) TAYBANK 1ST DEVELOPMENT - ROOF RENEWALS - PHASE 3

The Committee agreed to accept the lowest offer by Raynor Roofing Ltd, amounting to 144,911.52 together with allowances of 1,245 for planning supervisor and 10,204 for professional services making a total expenditure of 156,360.52.

(d) VARIOUS ADDRESSES - CONTROLLED ENTRIES 2005/2006

The Committee agreed to a Partnering Project with McGill Electrical Limited amounting to 1,085,000 together with allowances of 50,000 for electrical service connections and 73,100 for professional services making a total expenditure of 1,208,100.

III MENZIESHILL HOUSING FOOTPATHS REPAIR 2005/06 PROGRAMME

Reference was made to Article XXIV of the minute of meeting of the Planning and Transportation Committee of 20th June, 2005, which approved a Partnering Agreement with Tayside Contracts for road maintenance and minor road works service. There was submitted Agenda Note AN325-2005 advising that approval was now sought to authorise the City Engineer to include the additional footpath repairs within the partnering agreement with Tayside Contracts up to a value of 25,000.

The Committee authorised the additional expenditure.

IV THE CHARTERED INSTITUTE OF HOUSING IN SCOTLAND ANNUAL CONFERENCE AND EXHIBITION2006 - 6TH-9TH MARCH, 2006 - ABERDEEN

There was submitted Agenda Note AN326-2005 requesting instructions regarding the attendance of elected members at the above conference and exhibition.

The Committee agreed to appoint one member of the Administration, one member of the Conservative Group and one member of the SNP Group.

V HOUSING (SCOTLAND) ACT, 2001 - IMPROVEMENT, REPAIRS AND ENVIRONMENTAL GRANTS, HOMELOANS ETC

There was submitted Agenda Note AN327-2005. Reference was made to the minute of meeting of the Housing Committee of 15th November, 1999 when grant expenditure now under Private Sector Housing grant was agreed. It was agreed that the grants approved during June and July, 2005 in each of the categories were as shown:-

* may contain commercial premises.

The Convener agreed that the undernoted item be considered as a matter of urgency in terms of Standing Order No. 17(b) in view of the timescales involved.

VI GYPSY/TRAVELLER SITES - BALMUIR WOOD, TEALING

There was submitted Agenda Note AN340-2005 advising that the Scottish Executive Circular dated 27th July, 2005 headed "Gypsy/Traveller Sites - Arrangements for New Funding" had invited bids from local authorities with a submission deadline of Monday, 5th September, 2005

The Committee agreed in principle for the preparation and submission of a bid and noted that consultation with residents of the site and the Council's technical departments was underway with a view to putting forward a range of potential projects for consideration.

GEORGE REGAN, Convener.