Housing, Dundee Contract Services And Environment Services Committee - 09/03/2009

At a MEETING of the HOUSING, DUNDEE CONTRACT SERVICES AND ENVIRONMENT SERVICES COMMITTEE held at Dundee on 9th March, 2009.

 

Present:-

 

Lord Provost John R LETFORD

 

 

 

Depute Lord Provost Ian BORTHWICK

 

 

 

BAILIES

 

George REGAN

Helen WRIGHT

Derek J SCOTT

 

Willie SAWERS

 

 

COUNCILLORS

 

Kevin KEENAN

Helen DICK

Bob DUNCAN

Mohammed ASIF

Ken GUILD

Elizabeth F FORDYCE

Laurie BIDWELL

Jim BARRIE

Stewart HUNTER

Tom FERGUSON

Jimmy BLACK

Ken LYNN

Brian GORDON

David BOWES

Christina ROBERTS

Richard McCREADY

Andrew DAWSON

Alan G ROSS

Fraser MACPHERSON

Will DAWSON

Donald HAY

 

Bailie George REGAN, Convener, in the Chair.

 

The minute of meeting of this Committee of 9th February, 2009 was held as read.

 

Unless marked thus * all items stand delegated.

 

I PROVISION OF NEW BUILD COUNCIL HOUSING

 

There was submitted Report No 142-2009 by the Director of Housing seeking Committee approval to the mechanisms for providing the new build Council housing programme.

 

The Committee approved a developer partnership model for the provision of the Council housing new build programme and further agreed that the Council continue to consider open market purchases where properties met the necessary criteria.

 

II INDIVIDUAL HOUSES 2008/2009 - EXTENSION TO CONTRACT - HEATING INSTALLATION, ELECTRICAL UPGRADE, KITCHENS ANDBATHROOMS

 

On a reference to Article VIII of the minute of meeting of this Committee of 25th February, 2008 and Article VII of the minute of meeting of this Committee of 25th August, 2008, the City Architectural Services Officer submitted Report No 154-2009 requesting approval to extend the existing contract with McGill Electrical Ltd, Dundee.

 

The Committee agreed to extend the existing contract and incur estimated additional expenditure of 200,000.

 

III TENDERS RECEIVED

 

There was submitted Report No 155-2009 by the City Architectural Services Officer giving details of offers received for the undernoted contracts:-

 

(a) MAGDALENES KIRKTON 3RD DEVELOPMENT - HEATING, KITCHENS AND BATHROOMS

 

The Committee agreed to accept a partnering project with McGill Electrical Ltd, Dundee amounting to 1,417,500, together with the undernoted allowances:-

 

Decoration Vouchers

80,000

Carpet Vouchers

15,000

Decanting of Tenants

20,000

Non-slip Flooring

10,000

Gas Connection Charges

13,016

CDM Co-ordinator

5,484

Professional Services

60,798

 

making a total expenditure of 1,621,798.

 

(b) BALMUIR WOODS TRAVELLERS' SITE - FACILITIES IMPROVEMENTS - PHASE 2

 

The Committee agreed to accept a negotiated contract with Dundee Contract Services amounting to 210,000, together with the undernoted allowances:-

 

Installation of CCTV cameras (by specialist)

18,000

Client's costs

3,000

CDM Co-ordinator

1,401

Professional Services

22,832

 

making a total expenditure of 255,233.

 

(c) DOUGLAS AND ANGUS 1ST AND 4TH DEVELOPMENTS - KITCHEN AND BATHROOM UPGRADE

 

The Committee agreed to accept a partnering contract with McGill Electrical Ltd, Dundee amounting to 356,000, together with the undernoted allowances:-

 

Decoration Allowances

21,000

Decanting of Tenants

2,000

CDM Co-ordinator

2,529

Professional Services

25,536

 

making a total expenditure of 407,065.

 

(d) FLEMING GARDENS DEVELOPMENT - ROOF REPLACEMENT PHASE 4

 

The Committee agreed to accept the lowest tender from Ward Building Services Ltd, Dundee revised to 201,832, together with the undernoted allowances:-

 

CDM Co-ordinator

1,507

Professional Services

12,464

 

making a total expenditure of 215,803.

 

The Committee also noted the undernoted sub-contractor had been listed by Ward Building Services Ltd:-

 

Ward Plumbing and Heating Ltd, Dundee

IV CONTRACT SERVICES FINANCIAL OPERATING STATEMENT AND OPERATIONAL PERFORMANCE FOR THE NINE MONTHS ENDED 31ST DECEMBER, 2008

 

There was submitted Joint Report No 120-2009 by the Head of Finance and Director of Contract Services on the financial position and operational performance of Contract Services for the nine months ended 31st December, 2008.

 

The Committee agreed to:-

 

(i) note the current financial position and operational performance of Contract Services; and

 

(ii) note that Contract Services should exceed the statutory requirement of break even for the third year of the current three year rolling period, which commenced at the start of financial year 2006/2007.

 

V SUPPLY OF SPECIALIST LAND SERVICES EQUIPMENT

 

There was submitted Report No 126-2009 by the Director of Contract Services seeking authority for the purchase of specialist grounds maintenance plant required by Contract Services, Land Services Division.

 

The Committee agreed to accept the undernoted offers:-

 

Item

No

Supplier

Cost

 

Radio Controlled Track Driven Mower

1

Angus Chainsaw, Arbroath

25,500

 

Radio Controlled Wheel Driven Mower

1

Fairways Professional

Groundcare, Kinross

16,126

 

VI PURCHASE OF SHREDDER PARTS

 

There was submitted Report No 147-2009 by the Head of Waste Management seeking authority for the purchase of shredder parts for use in the recycling equipment at Baldovie Waste Processing Plant within Waste Management.

 

The Committee agreed to accept the offer to supply replacement cutters, spacers, pinions and bull gear totalling 38,000 from specialist supplier, Ulster Engineering Ltd.

 

VII SCOTTISH HOUSING REGULATOR - FINAL INSPECTION REPORT, DUNDEE CITY COUNCIL

 

There was submitted Report No 105-2009 by the Director of Housing.

 

The Committee agreed to defer consideration of this report to the next meeting to be held on 23rd March, 2009.

 

 

 

 

George REGAN, Convener.