Policy And Resources Committee - 10/02/2011

At a MEETING of the POLICY AND RESOURCES COMMITTEE held at Dundee on 10th February, 2011.

Present:-

Lord Provost John R LETFORD

Depute Lord Provost Ian BORTHWICK

BAILIES

Willie SAWERS	Helen WRIGHT	Roderick A J WALLACE
George REGAN		Derek J SCOTT

COUNCILLORS

Ken GUILD	Elizabeth F FORDYCE	Laurie BIDWELL
Jim BARRIE	Stewart HUNTER	Tom FERGUSON
Jimmy BLACK	Ken LYNN	Brian GORDON
David BOWES	Craig MELVILLE	Richard McCREADY
Andrew DAWSON	Christina ROBERTS	Donald HAY
Will DAWSON	Alan G ROSS	Fraser MACPHERSON
Bob DUNCAN	Kevin KEENAN	Helen DICK
	Mohammed ASIF

Bailie Willie SAWERS, Convener, in the Chair.

The minute of meeting of this Committee of 24th January, 2011 was held as read.

Unless marked thus * all items stand delegated.

I CAPITAL PLAN 2011/2014 - GENERAL SERVICES

There was submitted Report No 53-2011 by the Director of Finance relative to the above.

The Committee:-

(i) approved the Council's General Services Capital Plan for 2011/2014;

(ii) noted the position for the 2010/2011 projected capital expenditure programme as at 31st December 2010; and

(iii) approved the Prudential Indicators for the Capital Plan 2011/2014 as shown in Appendix I and noted that these indicators demonstrated that the Capital Plan 2011/2014 was affordable, prudent and sustainable.

II REVENUE BUDGET AND COUNCIL TAX 2010/2011

The Committee agreed to hear deputations in respect of the above and after the deputations had put forward their case and answered questions from members of the Committee, they were thanked for their attendance and withdrew.

Prior to consideration of this item, Councillor Keenan, seconded by Bailie Regan, moved suspension of Standing Order No 39 in terms of Standing Order No 42.

As an amendment, Bailie Sawers, seconded by Councillor Duncan, moved that Standing Orders be not suspended.

On a division, there voted to suspend - Councillors Keenan, Asif, Bidwell, Ferguson, Gordon, McCready, Hay, Macpherson, Dick, Bailies Regan, Wright, Wallace, Scott and Depute Lord Provost Borthwick (14); and not to suspend - Bailie Sawers, Councillors Barrie, Black, Bowes, Andy Dawson, Will Dawson, Duncan, Fordyce, Hunter, Lynn, Melville, Roberts, Ross, Guild and Lord Provost Letford (15) - whereupon the meeting resolved not to suspend Standing Orders and the meeting continued.

Reference was made to Article IV of the minute of meeting of this Committee of 13th December, 2010.

The Committee had before them the following:-

(i) Revenue Budget and Council Tax 2011/2012 - Report No 73-2011 by the Director of Finance;

(ii) letter dated 2nd February, 2011 by the Depute Chief Executive (Support Services) regarding voting instructions in terms of Section 112 of the Local Government (Scotland) Act 1992; and

(iii) Provisional Revenue Budget 2011/2012 and Review of Charges 2011/2012. - Report No 91-2011 by the Director of Finance.

After considering Report No 73-2011 by the Director of Finance, Bailie Sawers, seconded by Councillor Barrie, moved that this Committee:-

1 notes the contents of Report No 73-2011 by the Director of Finance, together with the estimates of revenue expenditure for the year from 1st April, 2011 to 31st March, 2012, as contained in the Provisional 2011/2012 Revenue Budget Volume;

2 approves the full package of measures, as set out in Appendix C to Report No 73‑2011, which is being recommended by the Scottish Government and COSLA's Leadership;

3 approves the 2011/2012 Revenue Budget as detailed in the Budget Volume, subject to the adjustment outlined in paragraph 5 below;

4 approves the 2011/2012 Review of Charges as detailed in the Review of Charges document totalling 294,000 which is already included in the Budget Volume;

5 approves the budget savings totalling 14,977,000 as shown in Appendix I appended hereto;

6 approves the calculation of the Council Tax for 2011/2012, as detailed in Appendix II appended hereto; and

7 approves that the 2011/2012 Band D Council Tax be frozen at 1,211 and the Council Tax for each band be set as follows:-

2011/2012 Council Tax Per Band

Council Tax Band	Factor	2011/2012 Council Tax

A	6/9	807.33
B	7/9	941.89
C	8/9	1,076.44
D	9/9	1,211.00
E	11/9	1,480.11
F	13/9	1,749.22
G	15/9	2,018.33
H	18/9	2,422.00

As an amendment, Bailie Regan, seconded by Councillor Macpherson, moved that this Committee:-

2 approves the full package of measures, as set out in Appendix C to Report No 73‑2011, which is being recommended by the Scottish Government and COSLA's Leadership;

3 approves the 2011/2012 Revenue Budget as detailed in the Budget Volume, subject to the adjustments outlined in paragraphs 5 and 6 below;

4 approves the 2011/2012 Review of Charges as detailed in the Review of Charges document totalling 294,000 which is already included in the Budget Volume;

5 approves the following additions to the 2011/2012 Revenue Budget:-

Increase Budget for Devolved School Management by 23,000;

6 approves the budget savings totalling 14,977,000, as shown in the Administration Group's motion with the following amendments:-

Savings to be Deleted

Review of Devolved School Management Scheme:
Apply 25% saving to Continued Professional Development Budget	175,000
Reduction in Study Support Budget	28,000
Reduction in Absence Cover Budget	120,000
Rationalisation of SQA presentations	30,000
	353,000

Savings to be Added

Reduction of a Civic Car: Deletion of the current TS1 Lease	6,000
(8,460.10 over a full year)
Bus Route Development Grant:	266,000
Central Support Services, Other Supplies and Services:	78,000
Budget for Councillors Attendance at Conference	5,000
Budget for Sandwich Lunches for Councillors and Officials	14,000
Budget for Alcohol Purchases	7,000
	376,000

7 approves the calculation of the Council Tax for 2011/2012, as detailed in Appendix III appended hereto; and

8 approves that the 2011/2012 Band D Council Tax be frozen at 1,211 and the Council Tax for each band be set as follows:-

2011/2012 Council Tax Per Band

Council Tax Band	Factor	2011/2012 Council Tax

A	6/9	807.33
B	7/9	941.89
C	8/9	1,076.44
D	9/9	1,211.00
E	11/9	1,480.11
F	13/9	1,749.22
G	15/9	2,018.33
H	18/9	2,422.00

On a division, there voted for the motion - Bailie Sawers, Councillors Barrie, Black, Bowes, Andy Dawson, Will Dawson, Duncan, Fordyce, Hunter, Lynn, Melville, Roberts, Ross, Guild and Lord Provost Letford (15); and for the amendment - Councillors Keenan, Asif, Bidwell, Ferguson, Gordon, McCready, Macpherson, Dick, Bailies Regan, Wright, and Depute Lord Provost Borthwick (11) - Councillor Hay and Bailies Wallace and Scott, declining to vote - whereupon the motion was declared carried.

As a further amendment, Councillor Hay, seconded by Bailie Scott, moved that this Committee:-

2 approves the full package of measures, as set out in Appendix C to Report No 73‑2011, which is being recommended by the Scottish Government and COSLA's Leadership;

3 approves the 2011/2012 Revenue Budget as detailed in the Budget Volume, subject to the adjustments outlined in paragraphs 5 and 6 below;

4 approves the 2011/2012 Review of Charges as detailed in the Review of Charges document totalling 294,000 which is already included in the Budget Volume;

5 approves the following additions to the 2011/2012 Revenue Budget:

Dundee Contract Services - increase budget for maintenance of public open spaces, including grass cutting in public parks and maintenance of roadsides, by 26,000;

6 approves the budget savings totalling 14,977,000 as shown in the Administration Group's motion with the following amendments:

Savings to be Added

Finance General - delete budget for Councillors attendance at conferences	5,000
Support Services - delete budget for sandwich lunches for Councillors and officials	14,000
Support Services - delete budget for alcohol purchases	7,000
Support Services - delete budget for civic car TS1	6,000
City Development - delete budget for bus route development grant	266,000
Chief Executive - delete budget for other supplies and services	78,000
	376,000

resulting in a revised savings total of 15,353,000.

7 approves the calculation of the Council Tax for 2011/2012, as detailed in Appendix IV appended hereto; and

8 approves that the 2011/2012 Band D Council Tax be set at 1,204 and the Council Tax for each band be set as follows:-

2011/2012 Council Tax Per Band

Council Tax Band	Factor	2011/2012 Council Tax

A	6/9	802.67
B	7/9	936.44
C	8/9	1,070.22
D	9/9	1,204.00
E	11/9	1,471.56
F	13/9	1,739.11
G	15/9	2,006.67
H	18/9	2,408.00

On a division, there voted for the motion - Bailie Sawers, Councillors Barrie, Black, Bowes, Andy Dawson, Will Dawson, Duncan, Fordyce, Hunter, Lynn, Melville, Roberts, Ross, Guild and Lord Provost Letford (15); and for the amendment - Councillor Hay and Bailies Wallace and Scott (3) - Councillors Keenan, Asif, Bidwell, Ferguson, Gordon, McCready, Macpherson, Dick, Bailies Wright and Regan and Depute Lord Provost Borthwick declining to vote - whereupon the motion was declared carried.

Willie SAWERS, Convener.

APPENDIX I

ADMINISTRATION GROUP

	Department/Savings Proposal	Budget Saving 2011/12 000	Full Year Effect 000

	Education
1	Secondary - establishment of concept of 'city campus' to share teaching expertise for senior pupils across the city Details in Report No 90-2011 Appendix D of Report No 73-2011	297	481

2	Review of Support for Learning provision:
	Removal of ASSIST programme	14	14

	10% reduction in supplies and services from support services	6	6

	Early retirement of School Community Support Service officer	42	42
	Details in Report No 82-2011 Appendix D of Report No 73-2011

3	Review of Information Communication Technology/Management Information Systems support structure Details in Report No 84-2011 Appendix D of Report No 73-2011	165	165

4	Voluntary Early Retirement Scheme for teachers: 2010-2011 scheme Less saving already accounted for: Proposed 2011-2012 scheme Details in Report No 88-2011 Appendix D of Report No 73-2011	450 (120) 243	(140) 0 468

5	Rationalisation of provision of Facilities staff Details in Report No 83-2011 Appendix D of Report No 73-2011	111	111

6	Transfer of Officer to Chief Executive's Department	47	47

7	Review of provision of admin/clerical staff in Dept	20	20

8	Rationalisation of Scottish Qualifications Authority presentations	30	30

9	10% reduction in central Outwith Per Capita allocation	30	30

10	Review of Department management structure Details in Report No 89-2011 Appendix D of Report No 73-2011	481	493

11	Review of primary promoted post structure Details in Report No 87-2011 Appendix D of Report No 73-2011	931	831

12	Review of secondary promoted post structure Details in Report No 81-2011 Appendix D of Report No 73-2011	844	1,352

13	Cease Quality Contact programme Details in Report No 86-2011 Appendix D of Report No 73-2011	165	165

	Department/Savings Proposal	Budget Saving 2011/12 000	Full Year Effect 000

14	Review of Devolved School Management Scheme: Apply 25% saving to Continuing Professional Development budget Reduction in Study Support budget Reduction in Absence Cover budget Details in Report No 85-2011 Appendix D of Report No 73-2011	175 28 120	175 28 120
	Total - Education	4,079	4,438

	Social Work
1	Increase Community Alarm Charge to Housing Dept for Sheltered Housing	50	100

2	No inflation for externally purchased services	66	66

3	Re-design of Adolescent Services It is proposed to amalgamate and rationalise these services into a single team to increase efficiency Details in Report No 78-2011 Appendix D of Report No 73-2011	530	530

4	Savings from Early Retirement Scheme	355	355

5	Further externalise the provision of homecare Dundee currently has an approximate split in provision of home care services of 75% internal provision and 25% external provision. The Scottish average is 50/50. The proposal is to move to a mixed economy of services representing 60% internal provision and 40% external provision Details in Report No 79-2011 Appendix D of Report No 73-2011	320	320
	Total - Social Work	1,321	1,371

	City Development
1	Street Lighting - Changing to half-hourly billing for reduced tariff	172	172

2	Planning - Facade Enhancement Scheme	30	30

3	Planning - Dundee Public Art	7	7

4	Property - Street Furniture Maintenance	10	10

5	Property - Upkeep of Ground	20	20

6	General - Saving due to voluntary retirement	400	400
	Total - City Development	639	639

	Department/Savings Proposal	Budget Saving 2011/12 000	Full Year Effect 000

	Leisure and Communities
1	Review and Reduce Support Services Team	7	7

2	Voluntary Retirement - Support Services	129	136

3	Voluntary Retirement - Office and Bibliographic Services	35	35

4	Voluntary Retirement - Library Service	141	141

5	Voluntary Retirement - Regeneration	78	78

6	Voluntary Retirement - Parks operation	79	79

7	Voluntary Redundancy - Adult Learning	65	65

8	Voluntary Retirement - Arts and Heritage	97	97

9	Transfer Caird Hall; Libraries and Arts and Heritage facilities to public Trust Status Details in Report No 71-2011 Appendix D of Report No 73-2011	334	422
	Total - Leisure and Communities	965	1,060

	Waste Management
1	Deletion of vacancies and staff adjustments	129	129

2	Voluntary Early Retirement Scheme	416	446

3	Review of Skip/Container Service	47	47

4	Review of Baldovie Operations	91	91

5	Cleansing Services - Staff Costs	107	107

6	Replacement of Public Convenience at Queen Street, Broughty Ferry with an automated public convenience Details in Report No 75-2011 Appendix D of Report No 73-2011	111	111
	Total - Waste Management	901	931

	Environmental Health and Trading Standards
1	Voluntary Early Retirement Scheme	57	76

2	Delete Trading Standards post	42	42

3	Various supplies, equipment and advertising	3	3

4	Miscellaneous savings across admin budgets	13	13

5	Increase in weights and measures income from neighbouring authorities	2	2

	Department/Savings Proposal	Budget Saving 2011/12 000	Full Year Effect 000

6	New income stream from other authorities from charges for new Liquid Petroleum Gas (LPG) meter	4	4

7	Contract with NHS Tayside at Ninewells to address smoking and litter issues	17	17

8	Increase in fixed penalty notice income for littering offences	5	5
	Total - Environmental Health and Trading Standards	143	162

	Chief Executive (inc Corporate Planning)
1	Voluntary Early Retirement Scheme	49	49
	Total - Chief Executive (inc Corporate Planning)	49	49

	Press Office
1	Voluntary Early Retirement Scheme	13	13
	Total - Press Office	13	13

	Personnel
1	Deletion of vacant post	37	37
	Total - Personnel	37	37

	Information Technology
1	Retiral of part-time officer	4	4

2	Retiral of officer	32	32

3	Reduction in salary costs	10	15

4	Non-replacement of part-time post	26	26

5	Voluntary Early Retirement Scheme	196	196

6	Flexible retirement of officer	11	11

7	Reduction in cleaning costs	6	6

8	Reduction in periodicals costs	1	1

9	Reduction in Special projects costs (after Dundee House)	10	10

10	Reduction in spare parts costs	5	5
	Total - Information Technology	301	306

	Support Services (Admin/Legal) and Registrars
1	Voluntary Early Retirement Scheme	132	132

2	Vacant posts through natural wastage	41	41
	Total - Support Services (Admin/Legal) and Registrars	173	173

	Department/Savings Proposal	Budget Saving 2011/12 000	Full Year Effect 000

	Finance General
1	Additional Saving from 2009/10 Restructure	55	55

2	Voluntary Redundancy/Early Retirement	98	98

3	Members Allowances - Other, Telephone	16	16

4	Additional Recharge Pension Fund	4	4
	Total - Finance General	173	173

	Dundee NEC Office
1	Reduction in overtime budget	3	3
	Total - Dundee NEC Office	3	3

	Finance Revenues
1	Reduce budget for bank charges	28	28

2	Reduction in security costs	20	25

3	Reduction in property costs	2	3

4	Reduction in salary costs	10	10

5	Voluntary Early Retirement Scheme	121	217
	Total - Finance Revenues	181	283

	Other Housing
1	Amalgamation of Out of Hours Service	10	10

2	Community Mediation Scheme	15	15

3	Voluntary Early Retirement Scheme	27	27

4	Reduction in Advertising Costs	12	12

5	Reduction in Administration Costs	1	1

6	Reduction in Recharge from Housing Revenue Account	26	26
	Total - Other Housing	91	91

	Dundee Contract Services - Land Services Client
1	Reduction in Ground Maintenance Charges	79	79

2	Increase in income	24	24
	Total - Dundee Contract Services Land Services Client	103	103

	Department/Savings Proposal	Budget Saving 2011/12 000	Full Year Effect 000

	Supporting People
1	No inflation for externally purchased services	100	100

2	Reconfiguration of overall funding to reflect actual housing support/ housing management activity within services. This would result in a corresponding increase in Housing Benefit expenditure	86	86
	Total - Supporting People	186	186

	Corporate
1	Procurement savings	387	387

2	Pay Awards (reduction in current budget provision of 1% per annum)	2,377	4,405

3	Additional Voluntary Early Retirements/Voluntary Redundancies over and above departmental savings assumptions	1,269	1,269

4	Joint Boards	1,544	1,544

5	Reduction in Insurance Costs	42	42
	Total - Corporate	5,619	7,647

	Grand Total	14,977	17,665

APPENDIX II

ADMINISTRATION GROUP

COUNCIL TAX CALCULATION 2011/2012

	2011/2012
	000
Provisional Revenue Budget per Volume	371,801

Less Budget Savings (per Appendix 1)	(14,977)

Revised Revenue Budget	356,824

Less General Revenue Funding/Non-Domestic Rates	(300,302)
	56,522

Less Amount to be Met from Balances	0

AMOUNT TO BE MET FROM COUNCIL TAX	56,522

Council Tax Base (Band D Equivalent)	48,217

Less Provision for Non-Collection (3.2%)	(1,543)

ADJUSTED COUNCIL TAX BASE	46,674


COUNCIL TAX (BAND D)	1,211

Year-on-Year Increase/(Decrease) in Council Tax	0

% Year-on-Year Increase/(Decrease)	0.00%

APPENDIX III

COUNCIL TAX CALCULATION 2011/2012

	2011/2012
	000

Provisional Revenue Budget per Volume	371,801

Add Additions to Provisional Revenue Budget	23

Less Budget Savings	(15,000)

Revised Revenue Budget	356,824

Less General Revenue Funding/Non-Domestic Rates	(300,302)
	56,522

Less Amount to be Met from Balances	0

AMOUNT TO BE MET FROM COUNCIL TAX	56,522

Council Tax Base (Band D Equivalent)	48,217

Less Provision for Non-Collection (3.2%)	(1,543)

ADJUSTED COUNCIL TAX BASE	46,674


COUNCIL TAX (BAND D)	1,211

Year-on-Year Increase/(Decrease) in Council Tax	0

% Year-on-Year Increase/(Decrease)	0.00%

APPENDIX IV

COUNCIL TAX CALCULATION 2011/2012

	2011/2012
	000

Provisional Revenue Budget per Volume	371,801

Add Additions to Provisional Revenue Budget	26

Less Budget Savings	(15,353)

Revised Revenue Budget	356,474

Less General Revenue Funding/Non-Domestic Rates	(300,302)
	56,172

Less Amount to be Met from Balances	0

AMOUNT TO BE MET FROM COUNCIL TAX	56,172

Council Tax Base (Band D Equivalent)	48,217

Less Provision for Non-Collection (3.2%)	(1,543)

ADJUSTED COUNCIL TAX BASE	46,674


COUNCIL TAX (BAND D)	1,204

Year-on-Year Increase/(Decrease) in Council Tax	( 7)

% Year-on-Year Increase/(Decrease)	(0.58%)

Was This Useful?

Policy And Resources Committee - 10/02/2011

At a MEETING of the POLICY AND RESOURCES COMMITTEE held at Dundee on 10th February, 2011.

I CAPITAL PLAN 2011/2014 - GENERAL SERVICES

II REVENUE BUDGET AND COUNCIL TAX 2010/2011

Dundee City Council