Policy And Resources Committee - 10/06/2013
At a MEETING of the POLICY AND RESOURCES COMMITTEE held at Dundee on 10th June, 2013.
Present:-
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Lord Provost Bob DUNCAN
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Depute Lord Provost Christina ROBERTS |
BAILIES
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Willie SAWERS |
Derek J SCOTT |
Ian BORTHWICK |
COUNCILLORS
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Ken GUILD |
Stewart HUNTER |
Mohammed ASIF |
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John ALEXANDER |
Ken LYNN |
Lesley BRENNAN |
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Jimmy BLACK |
Craig MELVILLE |
Georgia CRUICKSHANK |
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David BOWES |
Gregor MURRAY |
Brian GORDON |
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Bill CAMPBELL |
Alan G ROSS |
Richard McCREADY |
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Kevin CORDELL |
Kevin KEENAN |
Norma McGOVERN |
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Will DAWSON |
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Fraser MACPHERSON |
Councillor Ken GUILD, Convener, in the Chair.
The minute of meeting of this Committee of 20th May, 2013 was held as read.
Unless marked thus * all items stand delegated.
I DECLARATION OF INTEREST
Councillor Hunter declared a non-financial interest in Article II by virtue of being the Council's representative on Ardler Village Trust.
II DUNDEE COMMUNITY REGENERATION FUND 2013/2014
There was submitted Report No 273-2013 by the Chief Executive relative to the above.
The Committee approved the allocations to the Community Regeneration Forum for 2013/2014 and funding proposals contained in Section 5.2 of the report appended hereto (Appendix I).
III CUSTOMER SERVICE REVIEW - DEVELOPING A CUSTOMER FOCUS CULTURE
There was submitted Report No 236-2013 by the Chief Executive relative to the above.
The Committee:-
(i) approved the Corporate Customer Charter in Appendix 1 of the report;
(ii) approved the Training Strategy in Appendix 2 of the report;
(iii) noted the E-Learning Module on Customer Care;
(iv) agreed that the E-Learning Module would be piloted with the Changing for the Future Customer Service Group and Strategic Management Team; and
(v) noted that a Communications Strategy would be developed for the implementation of the Customer Charter.
IV RECESS SUB-COMMITTEE ARRANGEMENTS
There was submitted Agenda Note AN70-2013 intimating that the Council's Recess commenced on 29th June, 2013 and ended on 10th August, 2013.
To facilitate the smooth continuous conduct of the Council's business, it was proposed that a Recess Sub-Committee of the Council be set up to deal with matters of an urgent nature which the Chief Executive or Head of Democratic and Legal Services believed could not wait for the next ordinary meeting of the Committee concerned during that period and that its operating arrangements be as follows:-
(i) Membership - 4 members of the Administration, 2 members of the Labour Group and either the Conservative, Liberal Democrat or Independent member.
(ii) Chair - Leader of the Administration or nominee.
(iii) Substitutes - in terms of Standing Order No 45(3) it shall be competent for substitutions to be intimated and effected for individual meetings.
(iv) Quorum - 3 members.
(v) Dates - to be arranged on a Monday when required.
(vi) Remit - to deal with any urgent business arising during the recess period.
(vii) Power - full delegated powers to deal with business laid before it.
Notwithstanding the above, it may be necessary in view of their quasi-judicial nature to arrange meetings of the Personnel Appeals Sub-Committee and Licensing Committee.
The Committee approved accordingly.
V LOCAL COMMUNITY PLAN MONITORING 2012/2013
There was submitted Report No 241-2013 by the Director, Leisure and Communities presenting the findings from the annual Output Monitoring exercise of Local Community Plans for the period 1st April, 2012 to 31st March, 2013.
The Committee:-
(i) agreed to recognise the significant level of progress made in terms of outputs achieved by Local Community Planning Partnerships for each area;
(ii) agreed to recognise the high level of collaboration, co-operation and support between Dundee City Council, partner agencies and community stakeholders in the implementation of Local Community Plans; and
(iii) agreed that Dundee City Council should continue to work with public, private and voluntary sector agencies in partnership with local communities to address the long‑term aspirations, needs and issues identified in each Local Community Plan.
VI INTRODUCTION OF CLUSTER BUSINESS SUPPORT OFFICERS
On a reference to Article XII of the minute of meeting of this Committee of 14th January, 2013, there was submitted Report No 265-2013 by the Director of Corporate Services proposing the establishment of new posts of Cluster Business Support Officers to be based in a designated geographic area of the City. These posts would originally be responsible for the provision of business support, advice and guidance to primary and nursery schools.
The Committee:-
(i) agreed that seven posts of Cluster Business Support Officer, grade 8, currently 22,591-26,604 per annum be established;
(ii) agreed that recruitment into these posts be restricted to current Dundee City Council employees; and
(iii) acknowledged that once successful applicants were identified, there would be no automatic backfilling of the vacancies created.
VII LOCAL CODE ON CORPORATE GOVERNANCE
There was submitted Report No 247-2013 by the Chief Executive reviewing and updating the Council's Local Code on Corporate Governance.
The Committee:-
(i) approved the review and updated the Local Code on Corporate Governance detailed in Appendix 1 of the report;
(ii) approved the implementation of the improvements list in Appendix 2 of the report;
(iii) noted the scores recorded against the guidelines in Appendix 3 of the report; and
(iv) agreed that the Code be updated as a project on the internet.
VIII FOLLOWING THE PUBLIC POUND
After considering Report No 259-2013 by the Director of Corporate Services updating the Council's guidance on Funding External Bodies and Following the Public Pound, the Committee approved the updated guidance and associated appendices to the report.
IX COMMON GOOD FUND - USE OF UNALLOCATED BALANCES 2013/2014
Reference was made to Article VII of the minute of meeting of this Committee of 20th May, 2013, wherein the Committee approved proposals for use of unallocated Common Good Fund balances in 2013/2014. It was noted that a balance of 15,000 still remained unallocated.
There was submitted Agenda Note AN71-2013 proposing that in partnership with other bodies including Dundee Civic Trust, Dundee Historical Environment Trust and Hillcrest Housing that Dundee City Council made a contribution of 1,500 towards the cost of a Mary Slessor Commemorative Plaque that would provide a permanent memorial to Mary Slessor in Mary Slessor Square.
The Committee approved accordingly.
X APSE SOCIAL MEDIA SEMINAR
It was reported that APSE (the Association of Public Service Excellence) were holding a one day Social Media Seminar in Glasgow on 27th August, 2013.
The Council approved the attendance of Councillor Black at an estimated cost of 99, excluding travel and subsistence.
XI RESPONDING TO CHALLENGES AND CHANGE: AN OVERVIEW OF LOCAL GOVERNMENT IN SCOTLAND 2013
There was submitted Report No 243-2013 by the Director of Corporate Services providing elected members with a summary of the above national study that had been undertaken by Audit Scotland on behalf of the Accounts Commission.
The Committee noted the key findings arising from this national study including Appendix 1 of the report which identified key areas for elected members to consider and assess where further action points may be required.
Ken GUILD, Convener.
APPENDIX I
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Applicant |
Description of Project |
Forum Decision Amount |
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Brooksbank Partnership |
To allow the centre to purchase additional safety equipment which will then be made available at a subsidised rate to at least thirty local families.
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1,224 |
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Dundee Pensioners' Forum |
To support the continued production and distribution of four issues of the Pensioners Voice. 250 copies of each issue will be circulated locally to help keep pensioners informed on local activities and issues.
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346 |
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Active Schools |
For a week long summer programme for at least thirty local young people. The programme will consist of mountain biking, tennis, judo, cricket, karate and free running and will be based in St Johns High School.
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878 |
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St Ninians Stay and Play |
To allow the group to purchase equipment to produce newsletters, improve recording procedures and enable parents to learn new skills.
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598 |
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Brooksbank Partnership |
To allow the centre to purchase additional safety equipment which will then be made available at a subsidised rate to at least thirty local families.
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1,224 |
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Cullen Place Sheltered Housing |
To contribute towards the overall cost of transport for four residents trips/days away, with forty older people participating in each trip.
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955 |
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Dundee Pensioners' Forum |
To support the continued production and distribution of four issues of the Pensioners Voice. 250 copies of each issue will be circulated locally to help keep pensioners informed on local activities and issues.
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346 |
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Under 12s Project |
To contribute towards activities and resources for a local community Fun Day with approximately 100 local residents expected to attend. Resources purchased will also be used at future events.
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1,500 |
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Brooksbank Partnership |
To contribute to the cost of a Gala Week within the centre, incorporating at least ten activity sessions and a family trip. Approximately 300 people are expected to participate.
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884 |
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Active Schools |
To provide a two week programme of daily activities for 32 young people making the transition from Primary to Secondary school.
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1,290 |
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Fairfield Sports and Leisure Club |
Contribution towards roof repairs for local community sports hub building. The amount recommended is sufficient for remedial work to be started and plans are in place to seek the rest of the required funding.
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10,000 |
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Landscape Design Team Environment Dept |
To install a permanent fence/gate across open green space in Douglas area. This space is widely used for community activities including sports and the Douglas festival.
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16,800 |
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Applicant |
Description of Project |
Forum Decision Amount |
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Craigie Sports Hub |
To create twelve parking spaces for use by club members and help to alleviate local parking issues, to erect safety barriers and to install a community seating area.
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2,772 |
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Craigiebank Association |
To replace unreliable cooker and other kitchen equipment which is currently used by approximately 100 people each month. The new equipment will also be used to develop a pensioners' lunch club.
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3,168 |
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Ancrum Road Primary Parent Partnership |
To provide a term of additional activities focussing on health and wellbeing for 358 pupils at Ancrum Road PS, with expertise provided by a range of professional coaches.
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2,500 |
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Menzieshill Community Centre Gardening Group |
To fund two visits to formal gardens for twelve group members to gain experience and inspiration for use in group activities.
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335 |
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Charleston Tenants' and Residents' Group |
To provide Charleston residents and those from surrounding area with an inexpensive, entertaining and enjoyable Gala Day. Approximately 1,000 local residents are expected to participate.
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2,900 |
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Brooksbank Centre and Services |
To allow the centre to purchase additional safety equipment which will then be made available at a subsidised rate to at least thirty local families.
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1,224 |
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Dundee Pensioners' Forum |
To support the continued production and distribution of four issues of the Pensioners Voice. 250 copies of each issue will be circulated locally to help keep pensioners informed on local activities and issues.
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346 |
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Dryburgh Community Association |
To provide a Summer trip to M&D Theme Park for thirty local children accompanied by six adults.
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1,135 |
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Festival of Lochee Life Group |
To provide a Fun Day for the Lochee area. Various activities such as bouncy castle, inflatable maze, local bands etc to be funded. Approximately 500 people are expected to participate.
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2,900 |
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26th Dundee Scout Group |
For publicity materials to circulate to local schools and community venues to inform local children of the exciting opportunities offered by the group, and purchase of a number of activity resources. Approximately 200 existing members and a projected 50 new members will benefit.
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2,539 |
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Brooksbank Centre and Services |
To allow the centre to purchase additional safety equipment which will then be made available at a subsidised rate to at least thirty local families.
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1,224 |
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Dundee Pensioners' Forum |
To support the continued production and distribution of four issues of the Pensioners Voice. 250 copies of each issue will be circulated locally to help keep pensioners informed on local activities and issues.
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346 |
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Applicant |
Description of Project |
Forum Decision Amount |
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Dundee Survival Group |
To refurbish of a new IT suite, buy four computers, and provide a contribution towards their running costs. At least 36 homeless clients will benefit.
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3,796 |
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Stobswell Events Group |
To support a community festival in Baxter Park that brings together approximately 2,000 local people and thirty agencies working in the area.
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3,751 |
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Dundee Museum of Transport Trust |
To enable completion of electrical works and to fit security alarms and CCTV systems in the four industrial units at Market Mews that have recently been renovated by the group.
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7,031 |
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Stobswell Forum |
To fund the costs for 26 hanging baskets in various locations in central Stobswell. Twice a week watering over three months will be provided free of charge by DCC.
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681 |
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Brooksbank Partnership |
To allow the centre to purchase additional safety equipment which will then be made available at a subsidised rate to at least thirty local families.
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1,224 |
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Active Schools |
To fund a Summer Holiday Transition Programme for sixty local children moving from Primary school to Braeview Academy.
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1,000 |
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Pensioners' Forum |
To support the continued production and distribution of four issues of the Pensioners Voice. 250 copies of each issue will be circulated locally to help keep pensioners informed on local activities and issues.
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346 |
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Fairfield Sports and Leisure Club |
Contribution towards roof repairs for a local community sports hub building. At present the group has 108 members from the North East Ward.
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10,000 |
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Roly Poly Craft Group |
To purchase resources and material so the group, currently with ten members, can continue to develop their skills and confidence.
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275 |
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Brooksbank Centre and Services |
To allow the centre to purchase additional safety equipment which will then be made available at a subsidised rate to at least thirty local families.
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1,224 |
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SMILE Newsletter |
To fund two out of three issues of the SMILE newsletter which will be distributed to over 1,700 households in St Marys and Brackens.
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1,200 |
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St Marys Community Church |
To contribute towards refurbishment of the kitchen. This will enable access by a number of community groups and also allow reinstatement of the community cafe.
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2,000 |
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Ardler Village Trust |
To contribute towards the cost of producing, printing and delivering four issues of the Ardler Village News to 1,200 local households.
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1,000 |
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Applicant |
Description of Project |
Forum Decision Amount |
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Ardler Village Trust |
To contribute to Ardler Fun Day 2013 which will attract approximately 500 local residents to participate and promote around fifty organisations active in the area.
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1,000 |
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Dundee Pensioners' Forum |
To support the continued production and distribution of four issues of the Pensioners Voice. 250 copies of each issue will be circulated locally to help keep pensioners informed on local activities and issues.
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346 |
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St Marys Fun Day |
To provide core costs for the Fun Day, including a range of activities and entertainment. Approximately 500 local residents are expected to participate.
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1,722 |
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Ardler 50+ |
To provide transport costs for a coach trip to Ayr for 35 older people.
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525 |
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Sanctuary Scotland Housing Association |
Contribution towards completion of the last phase of upgrading roads and footpaths in Dalmahoy Drive. Approximately 400 tenants and their visitors will benefit.
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10,000 |