Neighbourhood Services Committee - 24/09/2018

At a MEETING of the NEIGHBOURHOOD SERVICES COMMITTEE held at Dundee on 24th September, 2018.

Present:-

BAILIES

COUNCILLORS

Councillor Kevin CORDELL, Convener, in the Chair.

The minute of meeting of this Committee of 20th August, 2018 was held as read.

Unless marked thus * all items stand delegated.

I DECLARATION OF INTEREST

There were no declarations of interest.

II ENVIRONMENTAL IMPROVEMENT PROGRAMME

On a reference to Article V of the minute of meeting of the Policy and Resources Committee of 7th December, 2015 there was submitted Report No 287-2018 by the Executive Director of Neighbourhood Services, seeking approval for further environmental improvements as part of the 2018/2019 programme:-

(a) LOCHEE BYPASS

The Committee agreed to a project with Neighbourhood Services in the sum of 109,500 to which required to be added allowances of 10,500, giving a total expenditure of 120,000.

(b) CITY CHURCHES

The Committee agreed to a project with Neighbourhood Services in the sum of 20,700, to which required to be added allowances of 2,300, giving a total expenditure of 23,000.

(c) CLATTO

The Committee agreed to a project with Neighbourhood Services in the sum of 16,600, to which required to be added allowances of 2,400, giving a total expenditure of 19,000.

(d) CRAIGIE AVENUE

The Committee agreed to a project with Neighbourhood Services in the sum of 33,250, to which required to be added allowances of 4,750, giving a total expenditure of 38,000.

(e) CEMETERY INFRASTRUCTURE

The Committee agreed to a project with Neighbourhood Services in the sum of 27,000, to which required to be added allowances of 3,000, giving a total expenditure of 30,000.

(f) CLAVERHOUSE ROAD

The Committee agreed to a project with Neighbourhood Services in the sum of 42,000, to which required to be added allowances of 6,000, giving a total expenditure of 48,000.

(g) ELGIN TERRACE

The Committee agreed to a project with Neighbourhood Services in the sum of 18,000, to which required to be added allowances of 2,000, giving a total expenditure of 20,000.

(h) HILLTOWN PARK OUTDOOR EXERCISE EQUIPMENT

The Committee agreed to a project with Neighbourhood Services in the sum of 9,000, to which required to be added allowances of 1,000, giving a total expenditure of 10,000.

(i) STRATHMARTINE PLAY

The Committee agreed to a project with Neighbourhood Services in the sum of 20,250, to which required to be added allowances of 2,250, giving a total expenditure of 22,500.

(j) FINTRY PLAY PARK

The Committee agreed to a project with Neighbourhood Services in the sum of 8,550, to which required to be added allowances of 950, giving a total expenditure of 9,500.

(k) CAMPERDOWN EVENTS SITE

The Committee agreed to a project with Neighbourhood Services in the sum of 17,100, to which required to be added allowances of 1,900, giving a total expenditure of 19,000.

III HOUSING OPTIONS AND HOMELESSNESS UPDATE

On a reference to Article II of the minute of meeting of this Committee of 21st August, 2017, there was submitted Report No 299-2018 by the Executive Director of Neighbourhood Services providing an update on progress of implementation of the Housing Options and Homelessness Strategic Plan 2016-2021 Not Just a Roof and updating the Committee on recent national and local developments in relation to Homelessness.

The Committee noted the content of the report.

IV TENDERS RECEIVED BY HEAD OF DESIGN AND PROPERTY

There was submitted Report No 293-2018 by the Head of Design and Property, detailing a tender received and requesting a decision thereon:-

(a) WHITFIELD 2ND DEVELOPMENT - RENEWAL OF PVC WEATHERBOARDING TO VERTICAL EDGE OF ROOF

The Committee agreed to accept the negotiated offer from Construction Services in the sum of 598,360.19, together with allowances of 54,852.42, giving a total expenditure of 653,212.61.

V TENDERS FOR THE RECYCLING OF MIXED METALS, PLASTICS AND CARTONS

There was submitted Agenda Note AN58-2018, wherein it was reported that given the limited timescales available, the Executive Director of Neighbourhood Services, in consultation with the Convener, Lord Provost Borthwick, the Labour Group, the Conservative Group and Liberal Democrat Group Spokespersons, accepted an offer from Wyllie Recycling Ltd for the recycling of mixed metals, plastics and cartons commencing 1st October, 2018.

It was reported that three bids were received in response to the ITQ - two of which detailed that any tonnage received from Dundee City Council would incur a gate fee and a third offering a rebate for this material. In accordance with the terms of the ITQ, each supplier listed their contamination threshold for that named price and stated the cost to the Council if contamination were to rise above the threshold. The table below demonstrated that Wyllie Recycling Ltd were therefore the most economically advantageous bidder:

The Committee noted the foregoing for information.

VI TENDERS RECEIVED - LINLATHEN 1ST DEVELOPMENT PHASE 8 - ROOF REPLACEMENT

There was submitted Agenda Note AN59-2018, wherein it was reported that, given the limited timescales available, the Executive Director of City Development, in consultation with the Convener, Lord Provost Borthwick, the Labour Group, Conservative Group and Liberal Democrat Group Spokespersons accepted a negotiated offer with Construction Services Division of Neighbourhood Services comprising the renewal of concrete tile roof coverings to 21 cottages and five blocks at Alloway Terrace numbers 23-29, 32, 35-41, 38, 46-52, 47, 54-56, 58, 66, 71, 72, 74, 75-77, 81, and Ballochmyle Drive numbers 4 and 8 and Pitkerro Drive numbers 6, 14-20, 22-24, 30-32, 38-44, and 54, none of the properties being in the demolition programme. The tender amount was 389,574.07, which together with fees and other costs of 37,061.67, made a total expenditure of 426,635.74.

The Executive Director of Corporate Services confirmed that funding for these projects could be contained in the Capital Housing HRA, Free from Serious Disrepair (Roofs) Budget.

The Committee noted the foregoing for information.

The Convener agreed that the undernoted item of business be considered as a matter of urgency in terms of Standing Order 17(b) in view of the timescales involved.

VII EXTERNAL WALL INSULATION - HOME ENERGY EFFICIENCY PROGRAMME FOR SCOTLAND - 2018/2019PROGRAMME

There was submitted Report No 291-2018 by the Executive Director of Neighbourhood Services, seeking approval for a further external wall insulation project as part of the 2018/2019 Capital programme.

The Committee agreed that approval be given for the projects below at:-

VIII VALEDICTORY - MR GARY ROBERTSON - HEAD OF ENVIRONMENT

The Convener, on behalf of the Council, paid tribute to Gary Robertson, Head of Environment, upon his retiral and wished him well for the future.

Kevin CORDELL, Convener.