Dundee City Health & Social Care Integration Joint Board - 18/06/2025

At a MEETING of the DUNDEE CITY HEALTH AND SOCIAL CARE INTEGRATION JOINT BOARD held remotely on 18th June, 2025.

 

Present:-

 

Members

Role

 

Ken LYNN (Chair)

Nominated by Dundee City Council (Elected Member)

Bob BENSON (Vice Chair)

Nominated by Health Board (Non-Executive Member)

Colleen CARLTON

Nominated by Health Board (Non Executive Member)

David CHEAPE

Nominated by Health Board (Non-Executive Member)

Dorothy McHUGH

Nominated by Dundee City Council (Elected Member)

Siobhan TOLLAND

Nominated by Dundee City Council (Elected Member)

Dave BERRY

Chief Officer

Simon HILTON

Associate Director of Public Health

Christine JONES

Acting Chief Finance Officer

Glyn LLOYD

Chief Social Work Officer

Dr David SHAW

Clinical Director

Dr David WILSON

NHS Tayside (Registered Medical Practitioner (whose name is included in the list of primary medical performers)

 

Non-members in attendance at request of Chief Officer:-

 

Peter ALLAN

Dundee City Council

Jocelyn LYALL

Chief Internal Auditor

Sheila McMAHON

Dundee City Council

Kathryn SHARP

Health and Social Care Partnership

Angie SMITH

Health and Social Care Partnership

Representatives of the Fairness Leadership Panel

 

 

Ken LYNN, Chairperson, in the Chair.

 

I APOLOGIES FOR ABSENCE

 

Apologies for absence were submitted on behalf of:-

 

Member

Role

Christina Cooper

Third Sector Representative

Jim McFarlane

Trade Union Representative

Raymond Marshall

Staff Partnership Representative

Dr Sanjay Pillai

Registered Medical Practitioner (not providing primary medical services)

Martyn Sloan

Person providing unpaid care in the area of the local authority

 

II DECLARATION OF INTEREST

 

There were no declarations of interest.

 

III MINUTE OF PREVIOUS MEETING

 

(a) The minute of previous meeting of the Integration Joint Board held on 16th April, 2025 was submitted and approved.

 

(b) ACTION TRACKER

 

The Action Tracker (DIJB42-2025) for meetings of the Integration Joint Board was submitted and noted.

 

Following questions and answers the Integration Joint Board agreed:-

 

(i) to note that the Chief Officer would look at the suitability of meeting rooms to allow for meetings of the Integration Joint Board to be held in a hybrid format and report back at the next meeting; and

 

(ii) to note that Kathryn Sharp would arrange to invite Raymond Marshall to meetings of the Strategic Planning Advisory Group.

 

IV APPOINTMENTS COMMITTEE MINUTE OF MEETING 30TH MAY, 2025

 

The minute of meeting of the Appointments Committee held on 30th May, 2025 was submitted for information and record purposes. 

 

V PERFORMANCE AND AUDIT COMMITTEE CHAIRS ASSURANCE REPORT

 

There was submitted Report No DIJB40-2025 by Bob Benson, Chairperson of the Performance and Audit Committee, providing an Assurance Report to the Integration Joint Board on the work of the Performance and Audit Committee.

 

The Integration Joint Board agreed to note the content of the report.

 

VI DUNDEE INTEGRATION JOINT BOARD ANNUAL INTERNAL AUDIT REPORT 2024/2025

 

There was submitted Report No DIJB37-2025 by the Acting Chief Finance Officer advising of the outcome of the Chief Internal Auditors Report on the Integration Joint Boards internal control framework for the financial year 2024/2025.

 

The Integration Joint Board agreed:-

 

(i) to note the content and findings of the Internal Audit Annual Report 2024/2025 D03/26 (incorporating Report D03/25 Internal Control Evaluation 2024/25) which was attached to the report as Appendix 1; and

 

(ii) to instruct the Chief Finance Officer to report progress towards meeting the findings of the Internal Control Evaluation report to the Performance and Audit Committee.

 

Following questions and answers the Integration Joint Board agreed to note that the Chief Officer was looking at bringing forward the commencement of the budget process for 2025/2026.

 

VII UNAUDITED ANNUAL ACCOUNTS 2024/2025

 

There was submitted Report No DIJB41-2025 by the Chief Finance Officer presenting the Integration Joint Boards Unaudited Annual Statement of Accounts 2024/2025.

 

The Integration Joint Board agreed:-

 

(i) to consider and agree the content of the Unaudited Final Accounts Funding Variations as outlined in Appendix 1 of the report;

 

(ii) to approve the Draft Dundee Integration Joint Board Annual Corporate Governance Statement as outlined in Appendix 2 of the report;

 

(iii) to note the Integration Joint Boards Unaudited Annual Statement of Accounts 2024/2025 as outlined in Appendix 3 of the report;

 

(iv) to note additional sustainability funding received from NHS Tayside (from Scottish Government allocation) and approve earmarking this within IJB Reserves to support whole-system and financial pressures in 2025/2026, as detailed in paragraph 3.3 of the report; and

 

(v) to instruct the Chief Finance Officer to submit the Unaudited Accounts to the IJBs external auditors (Audit Scotland) by 30th June, 2025 to enable the audit process to commence.

 

VIII FINANCIAL MONITORING POSITION AS AT MARCH 2025

 

There was submitted Report No DIJB38-2025 by the Acting Chief Finance Officer providing the Integration Joint Board with an update of the year-end financial position for delegated health and social care services for 2024/2025.

 

The Integration Joint Board agreed:-

 

(i) to note the content of the report including the year-end operational financial position for delegated services for the 2024/2025 financial year end as at 31st March, 2025 as outlined in Appendices 1, 2, and 3 of the report; and

 

(ii) to note the receipt of additional funding from NHS Tayside (from Scottish Government allocations) during 2024/2025 to support whole system pressures and sustainability, and note approval had been sought as part of the earlier report on Unaudited Annual Accounts 2024/2025 (Article VII on this agenda report number DIJB41-2025) to earmark this within IJB Reserves to support whole-system and financial pressures in 2025/2026.

 

IX DUNDEE INTEGRATION JOINT BOARD BUDGET UPDATE 2025/2026

 

There was submitted Report No DIJB39-2025 by the Acting Chief Finance Officer providing an update on the delegated budget for 2025/2026 and implications for the range of investments and interventions to set a balanced budget for Dundee Health and Social Care Partnership for 2025/2026.

 

The Integration Joint Board agreed:-

 

(i) to note the improved financial position from 2024/2025 which had resulted in an increased level of General Reserves held to support financial planning and contingencies, as detailed in paragraph 4.2 of the report;

 

(ii) to note the receipt of additional funding from NHS Tayside (from Scottish Government allocations) to support whole system pressures and sustainability during 2024/2025 leading to an improvement in the IJBs reserves position, as detailed in paragraph 4.3 of the report;

 

(iii) to approve the application of these additional reserves to support the IJBs financial position in 2025/2026 and approve the revised savings and efficiency plans for 2025/2026 as detailed in paragraph 4.4, and also in Appendices 1, 2 & 3 of the report;

 

(iv) to approve further changes to updated External Commissioning plans, as detailed in paragraph 4.5 and Appendix 4 of the report; and

 

(v) to note that NHS Tayside set its budget on 24th April, 2025 and delegated budgets to Dundee IJB are in line with planning assumptions for 2025/2026.

 

X FAIRNESS LEADERSHIP PANEL REPORT 2025

 

There was submitted Report No DIJB33-2025 by the Chief Officer presenting the latest report from the Dundee Fairness Leadership Panel (FLP) and seeking support in implementing its recommendations in collaboration with other community planning partners.

 

The Chair welcomed members of the Leadership Panel to the meeting who spoke to the report. After questions and answers they were thanked for their attendance and contribution and withdrew from the meeting.

 

The Integration Joint Board agreed:-

 

(i) to endorse the report and the recommendations of the Dundee Fairness Leadership Panel (attached as Appendix 1 to the report);

 

(ii) to instruct the Chief Officer to ensure that the implementation of recommendations was supported by Dundee Health and Social Care Partnership, including through active participation in the Dundee Partnerships Child Poverty and Income, Attainment and Health Inequalities Strategic Leadership Group; and

 

(iii) to instruct the Chief Officer to ensure that the Strategic Planning Advisory Group considered the recommendations as part of their work to review the IJBs Strategic Commissioning Framework during 2025/2026.

 

XI HEALTH AND CARE, STAFFING, SCOTLAND ACT 2019 STATUTORY ANNUAL REPORT

 

There was submitted Report No DIJB35-2025 by the Chief Officer seeking approval of the Integration Joint Boards first statutory annual report in relation to the Health and Care (Staffing (Scotland) Act 2019.

 

The Integration Joint Board agreed:-

 

(i) to note the requirement on Dundee Integration Joint Board to produce and publish an annual report under Section 3 (6) of the Health and Care (Staffing) (Scotland) Act 2019 by 30th June, 2025 (sections 4.2 and 4.3 of the report);

 

(ii) to approve the proposal that the Dundee Integration Joint Board and Dundee City Council produce and publish a joint annual report covering all aspects of social care and social work services (including early years services and housing support services) (section 4.4 of the report);

 

(iii) to approve the content of the draft annual report (attached as Appendix 1 to the report) as this related to the functions of the IJB and to note the content within the report that related to the functions of Dundee City Council would be considered at the City Governance Committee on 23th June, 2025; and

 

(iv) to note the planned approach to publication of the report following its approval by both the IJB and Dundee City Council (section 4.6 of the report).

 

XII CATEGORY 1 RESPONDER ANNUAL REPORT 2024/2025

 

There was submitted Report No DIJB43-2025 by the Chief Officer presenting an annual report of activity related to its status as a Category One Responder under the Civil Contingencies Act 2004.

 

The Integration Joint Board agreed:-

 

(i) to note the contents of the report;

 

(ii) to instruct the Chief Officer to bring forward a further annual report, for the period 2025/2026, in twelve-months in addition to any relevant reporting on Category 1 Responder activity made during the year; and

 

(iii) to note the current strategic risk would now be removed from the risk register.

 

XIII ANNUAL COMPLAINTS AND FEEDBACK REPORT 2024/2025

 

There was submitted Report No DIJB36-2025 by the Chief Officer providing an analysis of complaints and feedback received by the Dundee Health and Social Care Partnership over the past financial year, 2024/2025. This included complaints handled using the Dundee Health and Social Care Partnership Social Work Complaint Handling Procedure, the NHS Complaint Procedure, and the Dundee City Integration Joint Board Complaint Handling Procedure.

 

The Integration Joint Board agreed to note the analysis of Dundee Health and Social Care Partnerships complaints performance during 2024/2025, improvement actions and service compliments as outlined in the report.

 

Following questions and answers the Integration Joint Board agreed to note that Kathryn Sharp would further review the table in the report for completeness.

 

XIV DUNDEE HEALTH AND SOCIAL CARE PARTNERSHIP WORKFORCE PLAN 2025/2028

 

There was submitted Report No DIJB34-2025 by the Chief Officer seeking approval of the Dundee Health and Social Care Partnership Plan 2025/2028.

 

The Integration Joint Board agreed:-

 

(i) to note the work undertaken to fully review and update the Dundee Health and Social Care Partnership Workforce Plan, including incorporating feedback and recommendations from national guidance and recent Audit work (sections 4.1 to 4.6 of the report;

 

(ii) to approve the Workforce Plan which was attached as Appendix 1 to the report; and

 

(iii) to instruct the Chief Officer to provide an update report to the IJB on a minimum of an annual basis, setting out progress towards achieving the actions set out within the plan.

 

XV MEETINGS OF THE INTEGRATION JOINT BOARD 2025 ATTENDANCES

 

There was submitted a copy of the Attendance Return DIJB44-2025 for meetings of the Integration Joint Board held to date over 2025.

 

The Integration Joint Board agreed to note the position as outlined.

 

Following questions and answers the Integration Joint Board agreed:-

 

(i) to note the advice of the Chief Officer that work was ongoing to secure appointment to vacant positions of Service User Representative and Director of Public Health positions;

 

(ii) to note that Simon Hilton would check the position on submission of Annual Report on Public Health to the Integration Joint Board; and

 

(iii) to note that the Chief Officer would consider the possibility of Annual Reports being provided to the Integration Joint Board in advance of scheduled date of issue.

 

XVI IJB DEVELOPMENT SESSIONS

 

The IJB noted that the following Development Sessions had been arranged for IJB members:

 

27th August Mental Health and Adult Support & Protection

17th September Engagement and Co-production

29th October Equalities

26th November topic to be confirmed

17th December Budget.

 

All sessions would be held in Meeting Room DH1-1, Dundee House between 10am 12 noon. There would be an option to join remotely for those unable to attend in person.

 

XVII DATE OF NEXT MEETING

 

The Integration Joint Board agreed to note that the next meeting of the Dundee Integration Joint Board would be held on Wednesday 20th August, 2025 at 10.00am.

 

 

 

 

Ken LYNN, Chairperson.