Housing, Dundee Contract Services And Environment Services Committee - 18/11/2002

At a MEETING of the HOUSING COMMITTEE held at Dundee on 18th November 2002.

Present:-

COUNCILLORS

Councillor SHIMI, Convener, in the Chair.

The minute of meeting of this Committee of 21st October, 2002 was held as read.

Unless marked thus * all items stand delegated.

I CHARGING POLICY FOR HOUSING SUPPORT SERVICES

Councillor Borthwick declared an interest in this item and took no part in the discussion.

The Director of Housing and the Director of Social Work submitted Joint Report No 839-2002 seeking Council approval for the implementation of a new charging policy for housing support services.

The Committee agreed to (a) adopt the current Charging for Non-Residential Care Policy for housing support services funded by Supporting People Grant, and (b) at a later date an additional report being submitted identifying chargeable services.

II SUPPORTING PEOPLE INTERIM CONTRACT ARRANGEMENTS

The Director of Housing and the Director of Social Work submitted Joint Report No 840-2002 advising the Council of the proposed interim contracting arrangements which were a requirement of the introduction of the Supporting People Programme.

The Committee agreed that (a) the Council enter into interim contracts with the contractors listed in Appendix 1 of the report, (b) it be remitted to the Director of Housing and the Director of Social Work to sign contracts on behalf of the Council, and (c) full Supporting People contracts be awarded as a result of the required service reviews.

III 95-99 PEDDIE STREET - PITCHED ROOF AND STONEWORK REPAIRS (97 PEDDIE STREET)

The City Architectural Services Officer submitted Report No 833-2002 requesting approval for the extension of the existing contract relative to the above works.

The Committee agreed to extend the existing contract and incur estimated additional expenditure of approximately 18,000.

IV TENDERS RECEIVED

(a) The City Engineer submitted Report No 767-2002 giving details of offers received for the undernoted contracts:-

(i) Concrete Repairs to Wallheads and Window Surrounds at Fintry 2nd Orlits

The Committee agreed to accept the lowest offer by Castle Contracting Limited amounting to 122,060 to which required to be added allowances of 1,734 for contingencies, 12,206 for professional fees and 1,000 for planning supervisors' fees, making a total expenditure of 137,000.

(ii) Kirkton Housing Security Improvements - Phase 4

The Committee agreed to accept the lowest tender by T & N Gilmartin (Contractors) Ltd amounting to 205,655.23 to which required to be added the undernoted allowances:-

making a total expenditure of 250,000.

The Committee also noted that T & N Gilmartin (Contractors) Ltd had listed the undernoted sub-contractors:-

P & G Blacksmith - Fencing

Angus Decorating Co Ltd - Painting.

(iii) Demolition of Lock-Up Garages - Extension of Contract - Demolition 34 to 36 Forres Crescent, Kirkton

On a reference to Article III of the minute of meeting of this Committee of 21st October, 2002 the Committee agreed to accept the lowest offer by Trojan Contracting and DIY Limited amounting to 9,600 to which required to be added the undernoted allowances:-

making a total expenditure of 21,000.

(b) The City Architectural Services Officer submitted Report No 802-2002 giving details of offers received for the undernoted contracts:-

(i) Alpin Road Development - Pitched Roof Repairs Phase 3

The Committee agreed to accept the lowest offer by Andrew Shepherd & Sons Ltd, Forfar amounting to 209,007.65 to which required to be added an allowance of 13,568 for professional services, making a total expenditure of 222,575.65.

The Committee also noted that Andrew Shepherd & Sons Ltd had listed Domestic Plumbing & Heating as the sub-contractor for plumber work.

(ii) Various Housing Locations - Controlled Entries 2002-2003

The Committee agreed to accept the lowest offer by A W MacIntosh, Perth amounting to 80,593.10 to which required to be added allowances of 1,850 for electricity supplies and 7,420 for professional services, making a total expenditure of 89,863.10.

The Committee also noted that A W MacIntosh had listed A M Securities, Perth as the sub-contractor for door entry systems.

(iii) Whorterbank MSD - Balcony Window Repairs

The Committee agreed to accept the lowest offer by Century 21 Replacement Window Co Ltd, Hamilton amounting to 38,018 to which required to be added an allowance of 2660 for professional services, making a total expenditure of 40,678.

(iv) Lansdowne 1st Cottages - Heating Installation and Electrical Upgrading

The Committee agreed to accept the lowest offer by McGill Electrical Ltd amounting to 20,309.29 to which required to be added the undernoted allowances:-

making a total expenditure of 37,694.29.

(v) Maxwelltown MSD - Concierge, CCTV and Security Upgrading

The Committee agreed to accept the lowest offer by Video Watchman Systems Ltd, Coatbridge amounting to 127,986 to which required to be added an allowance of 11,400 for professional services, making a total expenditure of 139,386.

The Committee also noted that Video Watchman Systems Ltd had listed Door-O-Matic, Leamington Spa as the sub-contractor for Door Entry Systems.

V TRANSFER OF LAND AT ARDLER

Reference was made to Article II of the minute of meeting of this Committee of 15th January, 2001. There was submitted Agenda Note AN285-2002 advising that following the Ardler Stock Transfer on 3rd December, 2001 the open ground highlighted on the plan displayed would be transferred from the Housing Revenue Account to Dundee Contract Services, Parks Section, as Public Open Space subject to consent of the Scottish Ministers with booking of football pitches continuing to be administered through Leisure and Arts Services.

The Committee noted accordingly.

VI KIRKTON HOUSING SECURITY PROGRAMME PHASE 3 EXTENSION - DAMAGED STEPS AT DUNMORE STREET

There was submitted Agenda Note AN293-2002 advising that on the instruction of the Director of Housing, proposals had been prepared for effecting repairs to damaged steps at Dunmore Street.

In order to quickly remove any potential hazard presented by the steps and to ensure that these works were completed within the current financial year, it was proposed to include these works in the contract with T & N Gilmartin (Contractors) Ltd for the Kirkton Housing Security Improvements Phase 3 Contract.

The Committee approved the extension of the contract amounting to 25,000.

VII HOUSING (SCOTLAND) ACT 1987 - IMPROVEMENT, REPAIRS AND ENVIRONMENTAL GRANTS, HOME LOANSETC

Reference was made to the minute of meeting of the Housing Committee of 15th November, 1999 when grant expenditure under the Housing (Non HRA) Budget was agreed. There was submitted Agenda Note AN292-2002.

The Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973, that the press and public be excluded from the meeting for the undernoted item of business on the grounds that it involved the likely disclosure of exempt information as defined in paragraphs 6 and 9 of Part 1 of Schedule 7 (A) of the Act.

VIII GROUND AT 50 COURT STREET

There was submitted Agenda Note AN344-2002.

Reference was made to Article X of the minute of meeting of this Committee of 22nd April, 2002 when it was agreed to sell 20.3 square metres at the above address to an interested party.

The Committee agreed that the sale of the ground which had been reduced to 19 square metres be in the joint names of the interested party and his spouse with all other terms and conditions as per the existing approval.

JILL SHIMI, Convener.