Policy And Resources Committee - 30/06/2003

At a MEETING of the PERSONNEL AND MANAGEMENT SERVICES COMMITTEE held at Dundee on 30th June 2003.

 

Present:-

 

COUNCILLORS

 

Lord Provost John R LETFORD

Fraser MACPHERSON

John CORRIGAN

Jill SHIMI

Helen DICK

Jim BARRIE

Kevin KEENAN

Nigel DON

Will DAWSON

George REGAN

Bob DUNCAN

Elizabeth F FORDYCE

C D P FARQUHAR

Richard BEATTIE

Neil I C POWRIE

Julia M STURROCK

Andrew DAWSON

Bruce D MACKIE

Fiona M GRANT

Willie W SAWERS

Roderick A J WALLACE

Christopher HIND

Joe FITZPATRICK

Charles A WEBSTER

Joe MORROW

Christina ROBERTS

Derek J SCOTT

Helen WRIGHT

 

Ian BORTHWICK

 

Councillor LETFORD, Convener, in the Chair.

 

The minute of meeting of this Committee of 16th June, 2003, was held as read.

 

Unless marked thus * all items stand delegated.

 

I MODERNISING MANAGEMENT STRUCTURE - REDESIGNATION OF CHIEF OFFICER POSTS

 

There was submitted Report No 433-2003 by the Chief Executive outlining proposals to re-designate Chief Officer posts within Dundee City Council allowing a revised management structure to facilitate better decision making in the years ahead.

 

The Committee approved the redesignations and revised management structure as detailed in the report.

 

II DUNDEE CONTRACT SERVICES - CHANGES TO ESTABLISHMENT

 

There was submitted Joint Report No 263-2003 by the Director of Dundee Contract Services and Director of Personnel and Management Services seeking approval for the establishment of a senior 'second in command' post within Dundee Contract Services.

 

The Committee approved the establishment of a post of Operations Manager, grade SCP63-66, currently 48,711 - 52,272 per annum.

 

III ENVIRONMENTAL AND CONSUMER PROTECTION - THE FUTURE

 

There was submitted Joint Report No 437-2003 by the Chief Executive, Acting Director of Environmental and Consumer Protection and Director of Personnel and Management Services seeking approval for the Environmental and Consumer Protection Department to be split into two.

 

The Committee agreed that:-

 

(a)the Environmental and Consumer Protection Department be split into two, being Waste Management and Environmental Health and Consumer Protection;

 

(b)Waste Management would become part of the Chief Executive's Department;

(c)Environmental Health and Consumer Protection would become part of the Support Services Department;

 

(d)the undernoted senior management posts be deleted from the establishment of the Environmental and Consumer Protection Department:-

 

Director of Environmental and Consumer Protection, CO35, 65,796;

Operations Manager, SCP 63-66, 48,711 - 52,272;

Public Protection Manager, SCP 51-54, 36,951 - 39,576.

 

(e)a post of Head of Waste Management, CO34, 64,353 be established in the new Waste Management Department and the existing Operations Manager be appointed to this post.

 

(f)a post of Head of Environmental Health and Consumer Protection, SCP 61-64, 46,572 - 49,845 be established in the Support Services Department, and the existing Public Protection Manager be appointed to this post;

 

(g)the undernoted posts be deleted from the establishment of Environmental and Consumer Protection Department:-

 

Principal Engineering Services Officer, PO9-12, 30,786 - 32,991;

Principal Waste Management Officer, PO9-12, 30,786 - 32,991;

Principal Cleansing Services Officer, PO9-12, 30,786 - 32,991;

Principal Waste Strategy Officer, PO9-12, 30,786 - 32,991.

 

(h) the undernoted new posts be established in the Waste Management Department:-

 

Waste Policy Manager, PO15-18, 35,343 - 37,833;

Engineering Services Manager, PO15-18, 35,343 - 37,833;

Cleansing Services Manager, PO15-18, 35,343 - 37,833;

Waste Manager Officer, PO9-12, 30,786 - 32,991.

 

(i)the undernoted post in the Waste Management Department be redesignated and regraded:-

 

Principal Finance Officer, PO5-8, 27,873 - 30,060 to Finance Manager, PO11-14, 32,244 - 34,554.

 

(j)the undernoted post in the Environmental Health and Consumer Protection Division of the Support Services Department be redesignated and regraded:-

 

Principal Pollution Control Officer, PO9-12, 30,786 - 32,991 to Environmental Manager, PO15-18, 35,343 - 37,833; and

 

(k)the undernoted post in the Environmental and Consumer Protection Division of the Support Services Department be regraded:-

 

Pest/Animal Control Supervisor from AP4, 19,632 - 21,732, to AP5, 22,298 - 24,396.

 

IV NEIGHBOURHOOD RESOURCES AND DEVELOPMENT DEPARTMENT - NEW IDENTITY, NEW STRUCTURE

 

There was submitted Joint Report No 434-2003 by the Chief Executive, Acting Director of Neighbourhood Resources and Development and Director of Personnel and Management Services seeking approval for a re-titling of the Neighbourhood Resources and Development Department to Communities Department and changes to the establishment.

The Committee approved:-

 

(a)the re-titling of the Neighbourhood Resources and Development Department to Communities Department;

 

(b)the redesignation and regrading of the undernoted posts:-

 

Director of Neighbourhood Resources and Development, CO31, 60,054 to Head of Communities, CO34, 64,353;

one post of Manager, Neighbourhood Resources, SCP53-56, 38,682 - 41,463 to Senior Manager, Communities, SCP59-62, 44,511 - 47,607;

one post of Manager, Neighbourhood Resources, SCP53-56, 38,682 - 41,463 to Manager, Communities, SCP56-59, 41,463 - 44,511;

one post of Manager, Support Services, SCP53-56, 38,682 - 41,463 to Manager, Communities Support Services, SCP54-57, 39,576 - 42,444.

 

(c) the deletion of the undernoted posts:-

 

Manager Neighbourhood Resources, SCP60-63, 45,543 - 48,711;

three posts of Unit Leader (Integration), PO7-10, 29,313 - 31,356;

one post of Unit Leader (Youth and Children), PO7-10, 29,313 - 31,356;

one post of Unit Leader (Neighbourhood Libraries), PO7-10, 29,313 - 31,356.

 

(d)the establishment of four posts of Section Leader, PO11-14, 32,244 - 34,554, with the undernoted remits:-

 

Young People;

Neighbourhood Centres/Projects;

Libraries and Learning Teams;

Regeneration.

 

(e) the redesignation of the undernoted posts:-

 

Unit Leader (Central Library) to Unit Leader (Reader Development)

Unit Leader (Quality Assurance and Development) to Quality Assurance Officer.

 

(f)the establishment of one post of Unit Leader, Centres/Projects, PO7-10, 29,313 - 31,356;

 

(g)the redesignation and regrading of six existing posts of Neighbourhood Development Officer, PO3-6, 26,250 - 28,578 to Communities Officer, PO5-8, 27,873 - 30,060;

 

(h)the Department's adoption of a three-year planning cycle to replace the current annual planning cycle; and

 

(i)the organisational structure outlined in the appendices to the report.

 

V SUPPORT SERVICES DEPARTMENT - REVIEW OF STAFFING STRUCTURE FOR COUNCIL OFFICER'S TEAMIN CITY CHAMBERS

 

There was submitted Joint Report No 147-2003 by the Director of Support Services and Director of Personnel and Management Services reviewing the staffing and grading of the Council Officer's Team in the City Chambers to ensure that the structure reflects the operational arrangements and workloads experienced on a day-to-day basis.

 

The Committee approved the proposals detailed in the report.

VI PERSONNEL AND MANAGEMENT SERVICES DEPARTMENT - EMPLOYMENT DISABILITY UNIT - REQUEST FORASSISTANCE

 

There was submitted Agenda Note AN337-2003 advising that the Manager of the Council's Employment Disability Unit (EDU) had received a formal request from the Rytmus Organisation in Prague to deliver a two-day workshop on job finding strategies for people with disabilities in October 2003.

 

The Committee approved the EDU Manager's participation.

 

VII FINANCE DEPARTMENT - APPLICATION FOR REGRADING

 

There was submitted Agenda Note AN338-2003 advising that the Mail/Filing Supervisor (2/03) in the Finance Department had submitted an application that the post should be regraded from AP1, 14,211 - 15,204 to AP2, 15,582 - 16,866 and that following a review of the duties and responsibilities of the post, the Director of Personnel and Management Services had recommended that the post be regraded to AP2.

 

The Committee approved accordingly.

 

VIII SUPPORT SERVICES DEPARTMENT - APPLICATION FOR REGRADING

 

There was submitted Agenda Note AN339-2003 advising that a Clerical Assistant in the Architectural Services Division of the Support Services Department had submitted an application that the post should be regraded from GS1/2, 10,068 - 13,416 to AP2/3, 15,582 - 19,029, and that following a review of the duties and responsibilities of the post, the Director of Personnel and Management Services recommended that the post be regraded to GS1/3, 10,068 - 14,211.

 

The Committee approved accordingly.

 

IX NEIGHBOURHOOD RESOURCES AND DEVELOPMENT DEPARTMENT - APPLICATION FOR REGRADING

 

There was submitted Agenda Note AN340-2003 advising that a Senior Library and Information Officer (Reference) in the Neighbourhood Resources and Development Department had submitted an application that the post should be regraded from PO1-4, 24,888 - 27,015 to PO5-8, 27,873 - 30,060 and that following a review of the duties and responsibilities of the post, the Director of Personnel and Management Services had recommended that the post be regraded to PO3-6, 26,250 - 28,576 and be redesignated Team Leader (Reference Services).

 

The Committee approved accordingly.

 

X FINANCE DEPARTMENT - CHANGES TO ESTABLISHMENT

 

There was submitted Agenda Note AN341-2003 advising that the Director of Finance and Director of Personnel and Management Services had reviewed the staffing requirements of the Word Processing and Insurance and Risk Management sections and in order to maintain an appropriate level of staffing in each section, in line with current and anticipated workloads, it was proposed to establish one post of Insurance and Risk Management Assistant, grade GS3/AP1, 13,650 - 15,204and delete onevacantpostofWordProcessorOperator,gradedGS3,13,650 - 14,211.

 

The Committee approved accordingly.

XI INFORMATION TECHNOLOGY DIVISION - ADDITIONAL STAFFING REQUIREMENTS FOR IT SOFTWARE DEVELOPMENTFOR THE SOCIAL WORK DEPARTMENT

 

There was submitted Joint Report No 442-2003 by the Director of Personnel and Management Services and Head of Information Technology relative to proposals for ensuring that resources were provided to allow for the sustained and effective development and support of IT Software Systems for the Social Work Department, to enable it to meet departmental business objectives and joined-up working, both within the Council and with external agencies such as NHS Tayside.

 

The Committee approved the establishment of four IT Officer (Software) posts, graded AP3-PO10, 17,340 - 31,536, having noted that the four new posts would be part of the IT Division Structure and the costs, which would not exceed 120,000 in the first year, would be transferred from the Social Work Revenue budget for the development of community care infrastructure for three years.

 

XII FINANCE DEPARTMENT - REVENUES DIVISION - ESTABLISHMENT OF ADDITIONAL POST (SPECIALISTINVESTIGATIONS OFFICER)

 

There was submitted Joint Report No 460-2003 proposing the establishment of an additional post of Special Investigations Officer in the Finance Department.

 

The Committee approved the establishment of one post of Specialist Investigations Officer, graded AP3/4, 17,340 - 21,732, having noted the financial implications.

 

The Committee resolved under Section 50(A) of the Local Government (Scotland) Act 1973 that the undernoted items be taken in public.

 

XIII CHIEF OFFICERS' SALARIES

 

There was submitted Joint Report No 435-2003 by the Chief Executive and Director of Personnel and Management Services submitting proposals for increases in Chief Officers' salaries.

 

The Convener, seconded by Councillor Shimi, moved that the revised salaries proposed in the report be approved with effect from 1st April, 2003.

 

As an amendment, Councillor Sawers, seconded by Councillor FitzPatrick, moved that the recommendations in the report be not implemented.

 

On a division, there voted for the motion - the Convener, Councillors Shimi, Keenan, Regan, Farquhar, Sturrock, Grant, Hind, Morrow, Wright, Macpherson, Dick, Powrie, Mackie, Wallace, Webster and Scott (17); and for the amendment - Councillors Don, Duncan, Beattie, Andrew Dawson, Sawers, FitzPatrick, Roberts, Corrigan, Barrie, Will Dawson and Fordyce (11) - Councillor Borthwick declining to vote - whereupon the motion was declared carried.

 

XIV SECOND TIER OFFICERS' SALARIES

 

There was submitted Joint Report No 436-2003 by the Chief Executive and Director of Personnel and Management Services submitting proposals for increases in second tier officers' salaries.

 

The Convener, seconded by Councillor Shimi, moved that the revised salaries proposed in the report be approved with effect from 1st April, 2003.

 

As an amendment, Councillor Sawers, seconded by Councillor FitzPatrick, moved that the recommendation in the report be not implemented.

On a division, there voted for the motion - the Convener, Councillors Shimi, Keenan, Regan, Farquhar, Sturrock, Grant, Hind, Morrow, Wright, Macpherson, Dick, Powrie, Mackie, Wallace, Webster and Scott (17); and for the amendment - Councillors Don, Duncan, Beattie, Andrew Dawson, Sawers, FitzPatrick, Roberts, Corrigan, Barrie, Will Dawson and Fordyce (11) - Councillor Borthwick declining to vote - whereupon the motion was declared carried.

 

 

 

 

LORD PROVOST JOHN R LETFORD, Convener.