Policy And Resources Committee - 25/01/2010
At a MEETING of the POLICY AND RESOURCES COMMITTEE held at Dundee on 25th January, 2010.
Present:-
Lord Provost John R LETFORD
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Depute Lord Provost Ian BORTHWICK |
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BAILIES
Willie SAWERS |
Helen WRIGHT |
Roderick A J WALLACE |
George REGAN |
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Derek J SCOTT |
COUNCILLORS
Ken GUILD |
Elizabeth F FORDYCE |
Mohammed ASIF |
Jim BARRIE |
Stewart HUNTER |
Laurie BIDWELL |
Jimmy BLACK |
Ken LYNN |
Tom FERGUSON |
David BOWES |
Craig MELVILLE |
Brian GORDON |
Andrew DAWSON |
Christina ROBERTS |
Richard McCREADY |
Will DAWSON |
Alan G ROSS |
Donald HAY |
Bob DUNCAN |
Kevin KEENAN |
Fraser MACPHERSON |
Councillor Ken GUILD, Convener, in the Chair.
The minute of meeting of this Committee of 11th January, 2010 was held as read.
Unless marked thus * all items stand delegated.
I DUNDEE EMPLOYMENT AND AFTERCARE PROJECT (DEAP)
As there was no substantive item of business before the meeting relating to the above, Councillor Guild, seconded by Councillor Duncan, moved the suspension of Standing Order No 28(1) in order that a deputation may be heard from the above organisation and asked the Committee to agree that the press and public be excluded from the meeting on the basis that confidential information may be disclosed.
As an amendment, Councillor Macpherson, seconded by Councillor Keenan, moved approval of the foregoing motion, subject to the deputation being heard in public.
On a division, there voted for the motion - Councillors Guild, Barrie, Black, Bowes, Andy Dawson, Will Dawson, Duncan, Fordyce, Hunter, Lynn, Melville, Roberts, Ross, Bailie Sawers and Lord Provost Letford (15); and for the amendment - Councillors Keenan, Asif, Bidwell, Ferguson, Gordon, McCready, Hay, Macpherson, Bailies Regan, Wright, Wallace, Scott and Depute Lord Provost Borthwick (13) - whereupon the motion was declared carried and the press and public were excluded from the meeting for this item of business.
After the deputation had stated their case regarding the withdrawal of funding and answered questions from members of the Committee and Officers, they were thanked for their attendance and withdrew.
Thereafter, the Convener explained that the suspension of Standing Orders allowed the deputation to be heard but had not created a substantive item of business and moved to the next item of business before the meeting.
II REVENUE BUDGET 2010/2011 - HOUSING REVENUE ACCOUNT
There was submitted Report No 20-2010 by the Director of Finance relative to the above.
Councillor Black, seconded by Councillor Melville, moved approval of the 2010/2011 Revenue Budget for the Housing Revenue Account appended to this minute (Appendix I) and that the matter be remitted to the Housing, Dundee Contract Services and Environment Services Committee in order that it may set the 2010/2011 rent levels.
As an amendment, Councillor Macpherson, seconded by Bailie Regan, moved approval of the 2010/2011 Revenue Budget for the Housing Revenue Account appended to this minute (Appendix II).
On a division, there voted for the motion - Councillors Guild, Barrie, Black, Bowes, Andy Dawson, Will Dawson, Duncan, Fordyce, Hunter, Lynn, Melville, Roberts, Ross, Bailie Sawers and Lord Provost Letford (15); and for the amendment - Councillors Keenan, Asif, Bidwell, Ferguson, Gordon, McCready, Hay, Macpherson, Bailies Regan, Wright, Wallace, Scott and Depute Lord Provost Borthwick (13) - whereupon the motion was declared carried.
III INSURANCE AND RISK MANAGEMENT PROGRAMME 2010/2011
There was submitted Report No 27-2010 by the Director of Finance providing elected members with an overview of the proposed insured, self-insured and risk management arrangements for the period 1st January, 2010 to 31st December, 2010.
The Committee approved the report.
IV AMENDMENTS TO PROCEDURE FOR DEALING WITH BREACHES OF DISCIPLINE AND SUB-STANDARD WORK PERFORMANCE AND GRIEVANCEPROCEDURE
There was submitted Report No 57-2010 by the Head of Personnel seeking approval for amendments to the procedure for dealing with breaches of discipline and sub-standard work performance and grievance procedure.
The Committee approved the procedures appended to the report.
V TOWARDS A SAFER TAYSIDE 2010/2011 - CONSULTATION DOCUMENT
The Committee acceded to requests from the Fire Brigade Union and the Firemaster, Tayside Fire and Rescue Board for deputations to be heard relative to the above.
After they had stated their case and answered questions from members of the Committee, the deputations were thanked for their attendance and withdrew.
Consideration was given to a letter dated 4th December, 2009, which had been received from the Convener of Tayside Fire and Rescue Board, together with a copy of the above consultation document and two activity reports covering the period 1st April, 2009 to 30th June, 2009 and 1st July, 2009 to 30th September, 2009.
The Committee agreed that it be remitted to the Chief Executive to write to Tayside Fire and Rescue Board intimating that the Committee supported the document 'Towards A Safer Tayside' with the exception of the proposals for Balmossie Fire Station.
VI RELIEF OF RATES - CHARITY RELIEF
There was submitted Report No 45-2010 by the Director of Finance seeking authorisation to grant Charity Relief on the undernoted non-domestic properties:-
Applicant |
Subjects
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Shanwell Wildlife Rescue Trust PO Box 10091 Dundee |
Store 1 Castle Approach Broughty Ferry Dundee |
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Craigowl Communities No 2 India Buildings 86 Bell Street Dundee |
Training Centre 17B Scott Court Dundee |
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Dundee Islamic Society Mosque Brown Street Dundee |
Club 7 Guthrie Street Dundee |
The Committee approved accordingly.
VII CONSULTATION ON NHS TAYSIDE - DRAFT HEALTH EQUITY STRATEGY
There was submitted Report No 8-2010 by the Assistant Chief Executive advising the Committee of consultation in respect of the NHS Tayside Draft Health Equity Strategy.
The Committee:-
(i) noted the current consultation of NHS Tayside Draft Equity Strategy;
(ii) approved the consultation response outlined in Paragraph 4.4 of the report; and
(iii) remitted to the Assistant Chief Executive to submit a further report on the finalised NHS Tayside Health Equity Strategy.
VIII CIPFA IN SCOTLAND ANNUAL CONFERENCE
It was reported that CIPFA In Scotland Annual Conference would be held in Dundee on 18th and 19th March, 2010.
The Committee authorised the attendance of one member of the Administration and one member of the Major Opposition Group, at an estimated cost, excluding travel and subsistence, of 460 per delegate.
IX TENDERS RECEIVED - 14 CITY SQUARE - KITCHEN REFURBISHMENT
There was submitted Report No 67-2010 by the City Architectural Services Officer detailing tenders received for the above work.
The Committee authorised the acceptance of the lowest offer being that from Muirfield Contracts Ltd, Dundee for the sum of 45,266.31, together with allowances of 8,649, making a total of 53,915.31.
The Committee noted that Muirfield Contracts Ltd, Dundee had listed the undernoted Sub‑Contractors:-
CARE, Dundee |
Electrical Work |
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James Lammond, Brechin |
Plumber Work |
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AT Roberts, Dundee |
Painter Work |
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Noble & Bradford, Dundee |
Flooring |
X FAIRER SCOTLAND FUND
(a) COMMUNITY REGENERATION FORUM ALLOCATION 2008/2010
Councillors Black and Asif declared non-financial interests in the Grey Lodge Settlement - External Walls Project by virtue of being the Council's representatives on the Grey Lodge Board.
There was submitted Report No 58-2010 by the Assistant Chief Executive relative to the above.
The Committee noted the process for allocating grants through the local Community Regeneration Forum as agreed by the Dundee Partnership and endorsed the funding proposals appended hereto (Appendix III).
(b) TRANSITION TO MAINSTREAM - APPEALS
Councillors Black and Asif declared non-financial interests in the Hilltown Childcare Initiative by virtue of being the Council's representatives on the Grey Lodge Board.
Councillor Roberts declared a non-financial interest in the Dighty Environmental Group by being a member of the Group and her husband was a driver for the Group on a voluntary basis.
Reference was made to Article IV of the minute of meeting of this Committee of 11th January, 2010, wherein the Committee agreed to endorse the Dundee Partnership recommendations for the ongoing programme of projects to be funded through the mainstream Fairer Scotland Fund subject to an agreed appeal procedure and any successful appeals being reported back to Committee for information.
There was submitted Agenda Note AN28-2010 intimating that appeals were heard on 15th January, 2010 with the successful appeals shown below:-
(a) Dighty Environmental Group to receive full funding of 11,449 per annum for three years beginning 1st April, 2010 with requirement to develop plans for long term sustainability; and
(b) Hilltown Childcare Initiative to receive reduced funding of 25,000 for one year from 1st April, 2010 to facilitate redesign of local childcare and transition towards a self‑financing basis by 1st April, 2011.
The Committee noted accordingly.
Thereafter, Councillor Keenan, seconded by Bailie Regan, moved that Standing Order No 39 be suspended to allow a report to be sought from the Dundee Partnership providing the grounds for the decisions reached in relation to all the appeals submitted by the Fairer Scotland funded projects.
As an amendment, Councillor Guild, seconded by Councillor Duncan, moved that Standing Orders be not suspended.
On a division, there voted for the motion - Councillors Keenan, Asif, Bidwell, Ferguson, Gordon, McCready, Hay, Macpherson, Bailies Regan, Wright, Wallace, Scott and Depute Lord Provost Borthwick (13); and for the amendment - Councillors Guild, Barrie, Black, Bowes, Andy Dawson, Will Dawson, Duncan, Fordyce, Hunter, Lynn, Melville, Roberts, Ross, Bailie Sawers and Lord Provost Letford (15) - whereupon the amendment was declared carried.
The Committee resolved under Section 50(A)(4) of the Local Government (Scotland) Act 1973 that the press and public be excluded from the meeting for the undernoted item of business on the grounds that it involved the likely disclosure of exempt information as defined in paragraphs 6 and 9 of Part I of Schedule 7A of the Act.
XI DUNDEE ENERGY RECYCLING LTD (DERL) - BALDOVIE WASTE TO ENERGY PLANT
Councillor Wallace declared a non-financial interest in this item by virtue of being a member of the Good Neighbourhood Working Group.
There was submitted Agenda Note AN26-2010 relative to the above.
The Committee approved the recommendation detailed therein.
Ken GUILD, Convener.
APPENDIX I
HOUSING REVENUE ACCOUNT
REVENUE BUDGET 2010/2011
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Final Revenue Budget 2009/2010 000 |
Provisional Revenue Budget 2010/2011 000 |
EXPENDITURE |
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Staff Costs |
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Salaries and Wages (including NI and Supn): |
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Chief Officials |
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115 |
116 |
Local Government Employees |
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12,079 |
11,796 |
Supplementary Superannuation Charges |
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60 |
65 |
Staff Training |
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45 |
157 |
TOTAL STAFF COSTS |
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12,299 |
12,134 |
PROPERTY COSTS |
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Rents |
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395 |
499 |
Non Domestic Rates |
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363 |
370 |
Property Insurance |
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666 |
672 |
Repairs and Maintenance |
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9,172 |
10,581 |
Health and Safety Contracts |
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125 |
130 |
Energy Costs |
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561 |
556 |
Fixtures and Fittings |
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75 |
80 |
Cleaning Costs |
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61 |
61 |
Lost Rents and Bad Debts |
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1,579 |
1,671 |
Open Space Maintenance |
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909 |
837 |
TOTAL PROPERTY COSTS |
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13,906 |
15,457 |
SUPPLIES AND SERVICES |
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Equipment and Furniture |
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120 |
149 |
Liabilities Insurance |
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643 |
660 |
Clothing, Uniforms and Laundry |
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12 |
10 |
Printing, Stationery and General Office Expenses |
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164 |
163 |
Professional Fees |
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96 |
92 |
Postages, etc |
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63 |
73 |
Telephones |
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165 |
123 |
Storage |
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140 |
130 |
Bed and Breakfast |
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30 |
15 |
Other Supplies and Services |
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181 |
185 |
TOTAL SUPPLIES AND SERVICES |
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1,614 |
1,600 |
TRANSPORT COSTS |
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Repairs and Maintenance and Other Running Costs |
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14 |
21 |
Transport Insurance |
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2 |
2 |
Car Allowances |
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81 |
76 |
TOTAL TRANSPORT COSTS |
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97 |
99 |
THIRD PARTY PAYMENTS |
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Voluntary Organisations |
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89 |
73 |
TOTAL THIRD PARTY PAYMENTS |
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89 |
73 |
SUPPORT SERVICES |
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Recharge from Central Support Departments |
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1,606 |
1,764 |
TOTAL SUPPORT SERVICES |
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1,606 |
1,764 |
HOUSING REVENUE ACCOUNT
REVENUE BUDGET 2010/2011
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Final Revenue Budget 2009/2010 000 |
Provisional Revenue Budget 2010/2011 000 |
CAPITAL FINANCING COSTS |
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Loan Repayments |
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6,707 |
7,846 |
Loan Interest |
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7,606 |
7,726 |
Loans Fund Expenses |
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91 |
95 |
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396 |
396 |
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TOTAL CAPITAL FINANCING COSTS |
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14,800 |
16,063 |
PLANNED MAINTENANCE |
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5,345 |
3,227 |
TOTAL GROSS EXPENDITURE |
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49,756 |
50,417 |
INCOME |
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Internal Recharge to Other Housing |
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1,003 |
1,005 |
Fees and Charges |
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3,097 |
3,216 |
Rents |
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40,215 |
40,033 |
Contribution from Insurance Fund |
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200 |
207 |
Interest |
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250 |
10 |
Sheltered Housing Management Charge |
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2,606 |
2,684 |
Other Income |
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1,760 |
1,694 |
Contribution from Renewal and Repair Fund |
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625 |
- |
TOTAL INCOME |
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49,756 |
48,849 |
TOTAL NET EXPENDITURE |
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- |
1,568 |
APPENDIX II
HOUSING REVENUE ACCOUNT
REVENUE BUDGET 2010/2011
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Final Revenue Budget 2009/2010 000 |
Provisional Revenue Budget 2010/2011 000 |
EXPENDITURE |
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|
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|
STAFF COSTS |
|
|
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|
Salaries and Wages (including NI and Supn): |
|
|
|
|
Chief Officials |
|
|
115 |
116 |
Local Government Employees |
|
|
12,079 |
11,796 |
Supplementary Superannuation Charges |
|
|
60 |
65 |
Staff Training |
|
|
45 |
157 |
TOTAL STAFF COSTS |
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12,299 |
12,134 |
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PROPERTY COSTS |
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Rents |
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|
395 |
499 |
Non Domestic Rates |
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363 |
370 |
Property Insurance |
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|
666 |
672 |
Repairs and Maintenance |
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|
9,172 |
10,031 |
Health and Safety Contracts |
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|
125 |
130 |
Energy Costs |
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|
561 |
556 |
Fixtures and Fittings |
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|
75 |
80 |
Cleaning Costs |
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|
61 |
61 |
Lost Rents and Bad Debts |
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|
1,579 |
1,821 |
Open Space Maintenance |
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|
909 |
837 |
TOTAL PROPERTY COSTS |
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13,906 |
15,057 |
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|
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SUPPLIES AND SERVICES |
|
|
|
|
Equipment and Furniture |
|
|
120 |
149 |
Liabilities Insurance |
|
|
643 |
660 |
Clothing, Uniforms and Laundry |
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|
12 |
10 |
Printing, Stationery and General Office Expenses |
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|
164 |
163 |
Professional Fees |
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|
96 |
92 |
Postages, etc |
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|
63 |
73 |
Telephones |
|
|
165 |
123 |
Storage |
|
|
140 |
130 |
Bed and Breakfast |
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|
30 |
15 |
Other Supplies and Services |
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|
181 |
185 |
TOTAL SUPPLIES AND SERVICES |
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1,614 |
1,600 |
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TRANSPORT COSTS |
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Repairs and Maintenance and Other Running Costs |
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14 |
21 |
Transport Insurance |
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2 |
2 |
Car Allowances |
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81 |
76 |
TOTAL TRANSPORT COSTS |
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97 |
99 |
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THIRD PARTY PAYMENTS |
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Voluntary Organisations |
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89 |
73 |
TOTAL THIRD PARTY PAYMENTS |
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89 |
73 |
HOUSING REVENUE ACCOUNT
REVENUE BUDGET 2010/2011
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Final Revenue Budget 2009/2010 000 |
Provisional Revenue Budget 2010/2011 000 |
|
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SUPPORT SERVICES |
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Recharge from Central Support Departments |
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1,606 |
1,764 |
TOTAL SUPPORT SERVICES |
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1,606 |
1,764 |
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CAPITAL FINANCING COSTS |
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Loan Repayments |
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6,707 |
7,846 |
Loan Interest |
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7,606 |
7,726 |
Loans Fund Expenses |
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|
91 |
95 |
Leasing Charges |
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|
396 |
396 |
TOTAL CAPITAL FINANCING COSTS |
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14,800 |
16,063 |
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PLANNED MAINTENANCE |
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5,345 |
3,227 |
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TOTAL GROSS EXPENDITURE |
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49,756 |
50,017 |
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INCOME |
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Internal Recharge to Other Housing |
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1,003 |
1,005 |
Fees and Charges |
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3,097 |
3,216 |
Rents |
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40,215 |
40,033 |
Contribution from Insurance Fund |
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|
200 |
207 |
Interest |
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|
250 |
10 |
Sheltered Housing Management Charge |
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2,606 |
2,684 |
Other Income |
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|
1,760 |
1,694 |
Contribution from Renewal and Repair Fund |
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|
625 |
- |
TOTAL INCOME |
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49,756 |
48,849 |
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TOTAL NET EXPENDITURE |
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- |
1,168 |
APPENDIX III
Project Title/Applicant |
Project Description |
Grant Award |
St Mary's Community Facility |
To purchase one set of curling equipment and target. It is a popular game with members; the elderly and people with disability can sit and use the equipment. |
303 |
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SMILE Newsletter |
To produce the March 2010 edition of the community newsletter to all households in the St Mary's and Brackens area of Dundee. |
600 |
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Lochee Local History Group |
To publish a booklet of research undertaken by the group on the history of Lochee High Street from 1850‑1900. |
750 |
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North East Now Newsletter |
To produce a newsletter for residents living in the north east to inform them of what has been happening in the area. This was identified as part of the community strategy. |
1,125 |
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Environmental Arts Development - Wellgate Park Project (Leisure and Communities) |
Environmental Artists and the Grey Lodge Settlement Partnership Project. To engage with young people who frequent the Wellgate Park to work with them to encourage them to channel their energy positively into a community art work as a creative approach to tackling the graffiti problem that currently exists. |
5,014 |
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Clepington Parent Partnership |
To enable an affordable and inclusive outdoor activity trip to Dalguise for 66 primary seven pupils attending Clepington Primary. As well as giving the children an opportunity to try new activities, the experience will increase the children's confidence supporting their transition to secondary school. |
2,082 |
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Senior Citizens' Afternoon Bowling League |
To contribute towards a group celebration event. |
380 |
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Dundee Healthy Living Initiative (Leisure and Communities) |
To purchase sport equipment for use with the south east area. |
416 |
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Under 12's Project |
To purchase play equipment for parent and child group. |
1,600 |
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Midlin Daycare |
To improve insulation and replace ceiling in dining room area. |
1,500 |
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Jessie Porter Nursery School |
The award will be used to purchase high visibility clothing, reflectors and book bags for children attending the nursery. |
1,179 |
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St Mary's Community Facility Management Group |
The award would allow purchase of presentation equipment - a laptop, projector, screen and projector table for use in the centre. |
1,152 |
Project Title/Applicant |
Project Description |
Grant Award |
Community Family Support Project |
To offer St Mary's parents and children a programme of weekly family learning activities from January ‑ March, 2010. |
365 |
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Fairmuir Adults' Association (Leisure and Communities) |
To purchase sports equipment to use in gym hall during weekly group meetings. Group have use of facilities within Kingspark school but must provide their own resources. |
422 |
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Dundee West Youth Work Team (Leisure and Communities) |
To purchase promotional resources promoting access to information on positive choices and signposting young people to local provision. |
1,000 |
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St Fergus Primary School |
To purchase active learning resources for use by all pupils in school. |
1,000 |
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Ardler Primary School |
To purchase active learning resources for use by all pupils in school. |
1,000 |
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Community Safety (Leisure and Communities) |
To purchase fridge magnets and door/window stickers promoting home safety for vulnerable people. |
600 |
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South Road Allotments Association |
To purchase communal equipment for new allotments being developed on South Road site. Will help new associated members to get started. |
2,502 |
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Mains Parish Church |
To replace the boiler and cooker which are now over 15 years old and are no longer safe to operate. Will benefit several community groups. |
523 |
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Whitfield Community Centre LMG - Chairs |
To purchase new stacking chairs, present seating is not suitable for adults, and therefore causes a safety issue. Storage units for groups using the centre is also to be purchased. |
3,800 |
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|
The Pavilion |
To facilitate educational event to showcase project on the life of Robert Burns that both adults and children participated in. |
811 |
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|
|
Fintry North Motor Cycle Fencing (Leisure and Communities) |
Additional funds for the installation of chicanes in Fintry North to slow down illegal motor bike use. |
784 |
|
|
|
Grey Lodge Settlement - External Walls |
To decorate Grey Lodge walls with appropriate community arts murals. The project will involve two artists and 40 young people. |
3,000 |
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|
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Seven a-side goals (Leisure and Communities) |
Funding is sought to install permanent seven a-side goals in the green space at Rosebank on the Hilltown. |
700 |
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|
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Learning Around Group (Leisure and Communities) |
To provide two one day courses that will improve participants skills and ability in dealing with interviews and job searches. |
310 |
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|
Project Title/Applicant |
Project Description |
Grant Award |
Tayside Fire and Rescue |
To purchase smoke detectors in support of the Home Fire Safety Visit Strategy within the south east area. |
1,921 |
|
|
|
Adult Learning Team - Confidence Building Course (Leisure and Communities) |
To provide a six session programme of activities to raise participation ability to deal with others confidently. |
450 |
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|
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Douglas Men's Group |
To purchase and install a large cabinet for use by all centre groups and local projects to display local and national awards, trophies and certificates. |
800 |
|
|
|
Animal Control (Environmental Services) |
To purchase additional metal dog refuse bins for the Linlathen area. |
510 |
|
|
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19th Dundee Girls' Brigade |
To contribute towards an educational trip to Edinburgh for young participants. |
586 |