Leisure, Arts And Communities Committee - 25/10/2010

At a MEETING of the LEISURE, ARTS AND COMMUNITIES COMMITTEE held at Dundee on 25th October, 2010.

 

Present:-

 

Lord Provost John R LETFORD

 

 

 

Depute Lord Provost Ian BORTHWICK

 

 

 

BAILIES

 

Willie SAWERS

George REGAN

Derek J SCOTT

 

Roderick A J WALLACE

 

 

COUNCILLORS

 

Ken GUILD

Elizabeth F FORDYCE

Mohammed ASIF

Jim BARRIE

Stewart HUNTER

Laurie BIDWELL

Jimmy BLACK

Ken LYNN

Tom FERGUSON

David BOWES

Craig MELVILLE

Brian GORDON

Andrew DAWSON

Christina ROBERTS

Richard McCREADY

Will DAWSON

Alan G ROSS

Donald HAY

Bob DUNCAN

Kevin KEENAN

Fraser MACPHERSON

 

Councillor Bob DUNCAN, Convener, in the Chair.

 

The minute of meeting of this Committee of 13th September, 2010 was held as read.

 

Unless marked thus * all items stand delegated.

 

I REVISED SCHEME FOR THE OPERATION OF COMMUNITY COUNCILS

 

There was submitted Report No 608-2010 by the Director of Leisure and Communities seeking approval for the revised Scheme for the Operation of Community Councils, Code of Conduct for Community Councillors and Review of Community Council Boundaries for consultation.

 

The Committee agreed to:-

 

(i) agree the draft revised Scheme for the Operation of Community Councils and the Code of Conduct for Community Councillors; and

 

(ii) approve the revised timeline for the establishment of Community Councils as per the revised scheme.

 

II GUIDANCE FOR STAFF - RESPONDING TO DRUGS AND ALCOHOL RELATED INCIDENTS

 

There was submitted Report No 612-2010 by the Director of Leisure and Communities seeking approval for guidance for Leisure and Communities staff in relation to responding to Drugs and Alcohol related incidents.

 

The Committee agreed to approve the guidance being implemented to assist Leisure and Communities staff to respond to Drugs and Alcohol related incidents.

 

III DUNDEE VISUAL ARTISTS AWARD ALLOCATION - FIRST ROUND

 

There was submitted Report No 583-2010 by the Director of Leisure and Communities making a recommendation for grant awards from the Dundee Visual Artists Award Scheme from the first round of applications this year. The second round would be in November.

 

The Committee approved the following awards, totalling 5,831.98, to:-

 

Euan Taylor:

1,000 towards an exhibition and performance event in London in October 2010.

 

 

Donna Holford-Lovell:

250 towards a research and feasibility period for a proposed large scale art event utilising new media involving 200 participants wearing LED lights to be seen from across the Tay.

 

 

Lauren Gault:

250 towards a period of research and experimentation in collaboration with an artist and jeweller for a new body of work for exhibition in Glasgow.

 

 

Eilidh McNair:

350 towards the creation and installation of artwork in a prestigious exhibition in Austria following an artist's residency.

 

 

Andrea Sawyers:

1,081.98 to fund a visual arts project exploring Dundee's Hilltown area, including collaborative work with members of the community.

 

 

Fraser MacDonald:

1,250 towards a large scale exhibition event and publication taking place at Generator Projects in Dundee.

 

 

Mairi Lafferty:

1,100 to fund a visual arts and film project exploring the legacy of Tayside House and the building's relationship with the surrounding area of Dundee City Centre.

 

 

Jaygo Bloom:

550 towards the creation and installation of new work for exhibition in the main gallery space at Dundee Contemporary Arts in November 2010.

 

IV OUTDOOR ACCESS IMPROVEMENT WORKS 2010

 

There was submitted Report No 580-2010 by the Director of Leisure and Communities seeking approval of tenders for Outdoor Access Improvement Works targeted at the Templeton Woods and Ardler Open Space.

 

The Committee agreed to accept the undernoted offers, as detailed:-

 

(i) the quotes submitted by T & N Gilmartin Ltd for Templeton Woods and D J Laing Ltd for Ardler Open Space;

 

(ii) the quotes for traffic counters for Templeton Woods paths from A & P Chambers Ltd, Inverness and C A Traffic; and

 

(iii) to grant aid from Forest Commission's Woodland In and Around Town 2 Challenge Fund.

 

V TENDER FOR THE SUPPLY AND ERECTION OF PEDESTRIAN TRIP RAIL

 

There was submitted Report No 632-2010 by the Director of Leisure and Communities seeking approval for the supply and erection of a pedestrian trip rail for the Leisure and Communities Department.

 

The Committee agreed to accept the tender submitted by P & G Blacksmith, Dundee. After evaluation, the suppliers listed were the most advantageous regarding quality and service.

 

VI TENDERS RECEIVED

 

There was submitted Report No 643-2010 by the City Architectural Services Officer giving details of offers received for the undernoted contracts:-

 

(a) DUDHOPE PARK PAVILION - ALTERATIONS

 

The Committee agreed to accept the lowest tender from Ward Building Services Ltd, Dundee amounting to 16,027, together with allowances of 1,000 for contingencies, 500 for CDM Coโ€‘ordinator, and 2,312 for professional services, making a total of 19,839.

 

(b) CAMPERDOWN GOLF COURSE - ALTERATIONS TO PUBLIC SHOWER ROOM

 

The Committee agreed to accept the lowest tender from Alexander Oastler Ltd amounting to 11,688.81, together with allowances of 1,000 for contingencies, and 2,045 for professional services, making a total of 14,733.81.

 

VII OLYMPIA ANNUAL MAINTENANCE CLOSURE

 

The Convener, Councillors Ross, Hunter, McCready and Bailie Wallace declared a non-financial interest in this item by virtue of their Council appointments to Dundee Leisure Board.

 

There was submitted Agenda Note AN136-2010 advising the Committee that to enable boiler testing, essential maintenance and a programme of deep cleaning to take place, approval was requested for Olympia to close for the usual annual period from Monday, 6th December, 2010 until Sunday, 19th December, 2010, both dates inclusive.

 

Alternative facilities would be available at Lochee Swim and Leisure Centre during the closure period.

 

The Committee approved accordingly.

 

 

 

 

Bob DUNCAN, Convener.