Leisure, Arts And Communities Committee - 25/04/2011

At a MEETING of the LEISURE, ARTS AND COMMUNITIES COMMITTEE held at Dundee on 25th April 2011.

Present:-

BAILIES

COUNCILLORS

Councillor Bob DUNCAN, Convener, in the Chair.

The minute of meeting of this Committee of 14th March, 2011 was held as read.

Unless marked thus * all items stand delegated.

I DUNDEE REPERTORY THEATRE (CREATIVE LEARNING TEAM) - REVENUE SUPPORT 2011/2012

Lord Provost Letford and Councillors Guild, Andy Dawson and McCready declared a non-financial interest in this item by virtue of their Council appointment to Dundee Repertory Theatre Board.

There was submitted Report No 96-2011 by the Director of Leisure and Communities detailing a request for renewal of revenue funding for Dundee Repertory Theatre - Creative Learning Team 2011/2012.

The Committee agreed to:-

(i) remit the Director of Leisure and Communities, on behalf of Dundee City Council, to enter into a one year Service Level Agreement with Dundee Repertory Theatre - Creative Learning Team, subject to ongoing monitoring and evaluation as to its efficiency, economy and effectiveness;

(ii) remit the Director of Leisure and Communities to keep these arrangements under review and amend, as appropriate; and

(iii) approve the grant funding amounting to 20,208 for the period 1st April, 2011 to 31st March, 2012.

II DUNDEE REPERTORY THEATRE, MAIN HOUSE - REVENUE SUPPORT 2011/2012

Lord Provost Letford and Councillors Guild, Andy Dawson and McCready declared a non-financial interest in this item by virtue of their Council appointment to Dundee Repertory Theatre Board.

There was submitted Report No 99-2011 by the Director of Leisure and Communities detailing a request for renewal of revenue funding to Dundee Repertory Theatre, Main House for 2011/2012.

The Committee agreed to:-

(i) remit the Director of Leisure and Communities, on behalf of Dundee City Council, to enter into a one year Service Level Agreement with Dundee Repertory Theatre, subject to ongoing monitoring and evaluation as to its efficiency, economy and effectiveness;

(ii) remit the Director of Leisure and Communities to keep these arrangements under review and amend, as appropriate; and

(iii) approve the grant funding amounting to 359,282 for the period 1st April, 2011 to 31st March, 2012.

III SCOTTISH DANCE THEATRE - REVENUE SUPPORT 2011/2012

Lord Provost Letford and Councillors Guild, Andy Dawson and McCready declared a non-financial interest in this item by virtue of their Council appointment to Dundee Repertory Theatre Board.

There was submitted Report No 100-2011 by the Director of Leisure and Communities seeking approval for a Service Level Agreement to be extended between Dundee City Council and Scottish Dance Theatre for the period 1st April, 2011 to 31st March, 2012.

The Committee agreed to:-

(i) remit the Director of Leisure and Communities, on behalf of Dundee City Council, to enter into a one year Service Level Agreement with Scottish Dance Theatre, subject to ongoing monitoring and evaluation as to its efficiency, economy and effectiveness;

(ii) remit the Director of Leisure and Communities to keep these arrangements under review and amend, as appropriate; and

(iii) approve the grant funding amounting to 23,614 for the period 1st April, 2011 to 31st March, 2012.

IV SENSATION (DUNDEE SCIENCE CENTRE) - REVENUE SUPPORT 2011/2012

Councillor Melville declared a non-financial interest in this item by virtue of his Council appointment to Dundee Science Centre Board.

There was submitted Report No 101-2011 by the Director of Leisure and Communities seeking approval for a Service Level Agreement to be extended between Dundee City Council and Sensation (Dundee Science Centre) for the period 1st April, 2011 to 31st March, 2012.

The Committee agreed to:-

(i) remit the Director of Leisure and Communities, on behalf of Dundee City Council, to enter into a one year Service Level Agreement with Sensation, subject to ongoing monitoring and evaluation as to this efficiency, economy and effectiveness;

(ii) remit the Director of Leisure and Communities to keep these arrangements under review and amend, as appropriate; and

(iii) approve the grant funding amounting to 46,092 for the period 1st April, 2011 to 31st March, 2012.

V DUNDEE INDUSTRIAL HERITAGE LTD - REVENUE SUPPORT 2011/2012

Councillor Melville declared a non-financial interest in this item by virtue of his Council appointment to Dundee Industrial Heritage Board.

There was submitted Report No 98-2011 by the Director of Leisure and Communities detailing a request for renewal of revenue grant funding to Dundee Industrial Heritage Ltd for the year 2011/2012.

The Committee agreed to:-

(i) remit the Director of Leisure and Communities, on behalf of Dundee City Council, to enter into a one year Service Level Agreement with Dundee Industrial Heritage Ltd, subject to ongoing monitoring and evaluation as to its efficiency, economy and effectiveness;

(ii) remit the Director of Leisure and Communities to keep these arrangements under review and amend, as appropriate; and

(iii) approve the revenue grant funding amounting to 63,000 for the period 1st April, 2011 to 31st March, 2012.

VI DUNDEE CONTEMPORARY ARTS - MANAGEMENT FEE 2011/2012

The Convener and Councillors Lynn, McCready and Macpherson declared a non-financial interest in this item by virtue of their Council appointment to Dundee Contemporary Arts Centre Board.

There was submitted Report No 97-2011 by the Director of Leisure and Communities detailing a request for approval of the Management Agreement with Dundee Contemporary Arts Ltd for the year 2011/2012.

The Committee agreed to:-

(i) remit the Director of Leisure and Communities, on behalf of Dundee City Council, to update the Management Agreement with Dundee Contemporary Arts, subject to ongoing monitoring and evaluation as to its efficiency, economy and effectiveness;

(ii) remit the Director of Leisure and Communities to keep these arrangements under review and amend, as appropriate; and

(iii) approve the level of management fee for 2011/2012 amounting to 270,277 as set out in the report.

VII DUNDEE ICE ARENA - MANAGEMENT FEE 2011/2012

The Convener and Councillors Ross, McCready and Bailie Scott declared a non-financial interest in this item by virtue of their Council appointment to Dundee Ice Arena Board.

There was submitted Report No 210-2011 by the Director of Leisure and Communities seeking approval of the management fee for Dundee Ice Arena for 2011/2012.

The Committee agreed to:-

(i) remit the Director of Leisure and Communities, on behalf of Dundee City Council, to update the Management Agreement with Dundee Ice Arena, subject to ongoing monitoring and evaluation as to its efficiency, economy and effectiveness;

(ii) remit the Director of Leisure and Communities to keep these arrangements under review and amend, as appropriate; and

(iii) approve the level of the management fee for 2011/2012 amounting to 225,000 as set out in the report.

VIII DUNDEE LEISURE - MANAGEMENT FEE 2011/2012

The Convener and Councillors Ross, Hunter, McCready and Bailie Wallace declared a non-financial interest in this item by virtue of their Council appointment to Dundee Leisure Board.

There was submitted Report No 209-2011 by the Director of Leisure and Communities seeking approval for the management fee to Dundee Leisure for the year 2011/2012.

The Committee agreed to:-

(i) remit the Director of Leisure and Communities, on behalf of Dundee City Council, to update the Management Agreement with Dundee Leisure, subject to ongoing monitoring and calculation as to its efficiency, economy and effectiveness; and

(ii) approve the level of management fee for 2011/2012 amounting to 393,000 as set out in the report, noting that during the year the funding and functions of Dundee Leisure to be transferred to the new Scottish Incorporated Charitable Organisation at a date still to be agreed.

IX VOLUNTEER CENTRE DUNDEE - GRANT

There was submitted Report No 179-2011 by the Director of Leisure and Communities seeking approval for the payment of the annual grant award to Volunteer Centre Dundee (VCD).

The Committee approved the grant award of 10,130 to the Volunteer Centre Dundee, to support the delivery of the Dundee Single Delivery Framework for the Third Sector Interface.

X DUNDEE INTERNATIONAL WOMENS CENTRE - GRANT

Councillor Fordyce declared a non-financial interest in this item by virtue of her Council appointment to Dundee International Women's Centre Board.

There was submitted Report No 94-2011 by the Director of Leisure and Communities seeking approval for the payment of the annual grant award to Dundee International Women's Centre (DIWC).

The Committee approved the grant award of 8,169 to DIWC.

XI GREY LODGE SERVICE LEVEL AGREEMENT 2011/2012

Councillors Black and Asif declared a non-financial interest in this item by virtue of their Council appointment to the Grey Lodge Board.

There was submitted Report No 213-2011 by the Director of Leisure and Communities seeking approval for a Service Level Agreement to be extended between Dundee City Council and Grey Lodge Settlement for the period 1st April, 2011 to 31st March, 2012.

The Committee agreed to:-

(i) remit to the Director of Leisure and Communities, on behalf of Dundee City Council, to enter into a one year Service Level Agreement with Grey Lodge Settlement, subject to ongoing monitoring and evaluation as to efficiency, economic and effectiveness;

(ii) remit the Director of Leisure and Communities to keep these agreements under review and amend, as appropriate; and

(iii) approve grant funding amounting to 62,741 for the period 1st April, 2011 to 31st March, 2012.

XII DUNDEE VOLUNTARY ACTION - SERVICE LEVEL AGREEMENT (YEAR 3)

Lord Provost Letford and Councillor Barrie declared a non-financial interest by virtue of their Council appointment to Dundee Voluntary Action Board.

There was submitted Report No 181-2011 by the Director of Leisure and Communities seeking approval for a grant award to Dundee Voluntary Action for the final year of a three year Service Level Agreement.

The Committee approved payment of 41,450 to Dundee Voluntary Action, following the satisfactory assessment of the 2010/2011 service specification.

XIII MUSIC DEVELOPMENT - ALLOCATION OF FUNDS

There was submitted Report No 182-2011 by the Director of Leisure and Communities making recommendations for the allocation of grant awards from the Music Development Fund.

The Committee approved the grants as detailed:-

XIV GREEN CIRCULAR IMPROVEMENT WORKS

There was submitted Report No 166-2011 by the Director of Leisure and Communities seeking approval of tenders for improvement works for the Green Circular.

The Committee approved acceptance of the:-

(i) quotation submitted by DJ Laing for 8256.88; and

(ii) quotation by Osprey Signs for 5,434. These replacement and new signs need to be of the same design as the other Green Circular interpretation signs.

XV TENDER FOR THE HIRE, TRANSPORT, ERECTION AND TAKING DOWN, ANODISED ALUMINIUM OR STEEL CLEARSPAN FRAME TENTS AT DUNDEEFLOWER AND FOOD FESTIVAL

There was submitted Agenda Note AN70-2011 advising the Committee that the above tender was placed on the Public Contract Scotland Procurement portal with a closing date of 16th March, 2011. Three companies submitted completed tenders by the due date as follows:-

After evaluation and weighting of the tenders to the criteria of quality 40%, price 60%, Purvis Marquee Hire was successful with an overall score of 136.7. The contract was for an initial one year with the opportunity of a continuation for a further two years, renewable on an annual basis.

The Committee approved Purvis Marquee Hire as the supplier of the marquees for the Dundee Flower and Food Festival 2011.

XVI REPLACEMENT KIDDIE CARS

There was submitted Agenda Note AN69-2011 advising the Committee that a number of existing "Kiddie Cars" used as part of the department's seasonal facilities portfolio were in need of replacement due to their age and condition. An offer was sought through Tayside Procurement Partnership for three new units. Due to the specialist nature of the product, there was only one offer returned.

It was therefore recommended that the offer from Sela Cars, Brighton for the supply of three in number "Kiddie Cars", including back up battery system and carriage for a total of 8,640, is approved.

The Committee approved accordingly.

XVII KEY ACHIEVEMENTS OF LITERACY STRATEGY 2001/2011 AND IMPLEMENTATION OF NEW LITERACIES ACTION PLAN 2011/2014

There was submitted Report No 203-2011 by the Director of Leisure and Communities informing Committee of the progress of the Literacies Partnership in line with Government Strategy Adult Literacy and Numeracy in Scotland 2001/2011 and the implementation of a new Literacy Strategy in line with Scottish Government Adult Literacy in Scotland Strategy 2011/2020 seeking approval for the continuation of Service Level Agreements with Dundee College for a three year period 2011/2014, subject to achieving annual targets, and further seeking Committee approval to advertise for a partnership provider to deliver literacies support to people who are progressing towards employment.

The Committee agreed to:-

(i) acknowledge the progress and key achievements of the Partnership during 2001/2011;

(ii) approve the implementation of the Literacy Action Plan 2011/2014;

(iii) make an annual payment for the period 2011/2014 by Dundee City Council of 37,000 to Dundee College; and

(iv) approve the advertising for a delivery partnership provider, for the period 2011/2014, for services to the value of 26,000 per annum.

Bob DUNCAN, Convener.