Policy And Resources Committee - 23/09/2013

At a MEETING of the POLICY AND RESOURCES COMMITTEE held at Dundee on 23rd September, 2013.

Present:-

BAILIES

COUNCILLORS

Councillor Ken GUILD, Convener, in the Chair.

The minute of meeting of this Committee of 9th September, 2013 was held as read.

Unless marked thus * all items stand delegated.

I DECLARATION OF INTEREST

No declarations of interest were made.

II COUNCIL PLAN ANNUAL REVIEW

On a reference to Article V of the minute of meeting of this Committee of 10th September, 2012, there was submitted Report No 251-2013 by the Chief Executive providing the annual report on progress with the performance measures and actions/projects included in the Council Plan 2012-2017.

The Committee:-

(i) noted the contents of the report; and

(ii) instructed the Chief Executive and relevant chief officers to continue to seek improvements in the performance measures and progress on the actions/projects set out in the Council Plan.

III CHIEF EXECUTIVE DEPARTMENT SERVICE PLAN ANNUAL REVIEW

On a reference to Article VI of the minute of meeting of this Committee of 29th October, 2012, there was submitted Report No 275-2013 by the Chief Executive reviewing the performance of the Chief Executive's Department in relation to its Service Plan 2012-2017 and updating it with any commitments based on strategic reviews undertaken during the year.

The Committee:-

(i) noted the contents of the Chief Executive's Department Service Plan Review; and

(ii) approved the new actions referred to in paragraph 4.8 of the report.

IV CORPORATE SERVICES DEPARTMENT SERVICE PLAN ANNUAL REVIEW

On a reference to Article XV of the minute of meeting of this Committee of 11th March, 2013, there was submitted Report No 382-2013 by the Director of Corporate Services providing the annual report for 2012/2013 on progress with the performance measures and actions/projects which were included in the Corporate Services Department Service Plan 2012-2017.

The Committee:-

(i) noted the contents of the Corporate Services Department Service Plan Review; and

(ii) noted that this had been a successful year for the Department and, in particular, the Customer Services Telephone Contact Team were recognised as the Council of the Year 2012 by Govmetric, the Customer Services Reception Team won one of the Council's OSCA 2013 awards for Customer Focus and the IT Division won the Geoplace Best Scottish Address Gazetteer Custodian award.

V CHILD AND ADOLESCENT MENTAL HEALTH SERVICES (CAMHS)

On a reference to Article III of the minute of meeting of the Education Committee of 23rd September, 2013, there was submitted Report No 372-2013 by the Director of Corporate Services and Director of Education seeking approval for the Council to contribute towards the capital and revenue costs of providing education facilities within the NHS CAMHS project.

The Committee for its interest:-

(i) noted the contents of the report;

(ii) agreed to contribute towards the capital and revenue costs of providing education facilities within the NHS CAMHS project; and

(iii) noted that a further report to Committee would be made once the project reached financial close via the Hub procurement process.

VI PERFORMANCE REPORT 2013

There was submitted Report No 356-2013 by the Director of Corporate Services informing elected members of the Council's performance for the financial year 2012/2013.

The Committee:-

(i) noted the Council's performance for 2012/2013 as set out in the report; and

(ii) noted that the Council was required to report performance by 30th September, 2013 and this would be done through the Annual Performance Report which would be published on the internet and excerpts from the report would also appear in The Evening Telegraph.

VII STATUTORY PERFORMANCE INDICATORS 2012/2013 - CORPORATE PERFORMANCE SELF-ASSESSMENT

There was submitted Report No 355-2013 by the Director of Corporate Services advising elected members of the performance of Dundee City Council as defined by specified indicators stipulated by Audit Scotland and as supplemented by those indicators which the Council intended on using to measure its performance under the self-assessment regime which was introduced for the first time for the financial year 2009/2010.

The Committee:-

(i) agreed that the performance indicators in Appendix 1 be published on the Council website in a prominent position in order that stakeholders were made aware of the Council's corporate self-assessment of its performance in 2012/2013;

(ii) agreed that the results of the Corporate Performance Self-Assessment be cascaded downwards to relevant groups of stakeholders. For example, the Housing performance indicators were published in the Housing newspaper to engage with tenants. Similar mechanisms required to be in place for the other performance indicator categories at the discretion of the relevant officers; and

(iii) noted that the Council would publish the Improvement Services Indicators for 2012/2013 later this year.

Ken GUILD, Convener.