City Governance Committee - 03/03/2025
At a MEETING of the CITY GOVERNANCE COMMITTEE held at Dundee on 3rd March, 2025.
Present:-
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Lord Provost Bill CAMPBELL
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Depute Lord Provost Kevin CORDELL |
BAILIES
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Will DAWSON |
Kevin KEENAN |
Fraser MACPHERSON |
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Willie SAWERS |
Helen WRIGHT |
Derek SCOTT |
COUNCILLORS
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Heather ANDERSON |
Steven ROME |
George McIRVINE |
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Jimmy BLACK |
Lynne SHORT |
Wendy SCULLIN |
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Mark FLYNN |
Roisin SMITH |
Pete SHEARS |
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Stewart HUNTER |
Siobhan TOLLAND |
Daniel COLEMAN |
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Ken LYNN |
Georgia CRUICKSHANK |
Michael CRICHTON |
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Lee MILLS |
Jax FINNEGAN |
Craig DUNCAN |
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Dorothy McHUGH |
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Councillor Mark FLYNN, Convener, in the Chair.
The minute of meeting of this Committee of 27th February, 2025 was held as read.
Unless marked thus * all items stand delegated.
I DECLARATION OF INTEREST
There were no declarations of interest.
II CAPITAL EXPENDITURE MONITORING 2024/2025
There was submitted Report No 64-2025 by the Executive Director of Corporate Services, appraising of the latest position regarding the Council's Capital Plan 2025/2030.
The Committee agreed to note the latest position regarding the Council's Capital Plan 2025/2030.
III REVENUE MONITORING 2024/2025
There was submitted Report No 45-2025 by the Executive Director of Corporate Services, providing an analysis of the 2024/2025 projected revenue outturn as at 31st December, 2024 and the impact on the Councils overall balances position.
The Committee agreed:-
(i) to note that as at 31st December, 2024, the General Fund was projecting an overall overspend of 3.608m against the adjusted 2024/2025 Revenue Budget and the impact this had on the projected Councils General Fund Balances;
(ii) to note the budget adjustments totalling 6.815m as detailed in the second column of Appendix A to the report as virements to the previously approved Revenue Budget;
(iii) to note that as at 31st December, 2024, the Housing Revenue Account (HRA) was projecting an overspend of 2.649m against the adjusted HRA 2024/2025 Revenue Budget and the impact this had on the element of the projected Renewal and Repair Fund balance earmarked to HRA;
(iv) to authorise the Executive Director of Corporate Services:-
- to take steps to control in year spend to reduce the projected overspends including by limiting overtime, ceasing avoidable expenditure on supplies and services;
- to further review earmarked balances and;
- in consultation with Corporate Leadership Team identify further financial recovery
options.
(v) to note the key strategic, operational and financial risks being faced by the Council as outlined in Appendix B to the report; and
(vi) to note the current position on Leisure and Culture Dundee (LACD), as set out in section 7.1 to the report.
IV MANAGING THE WORKFORCE OF THE FUTURE
There was submitted Report No 43-2025 by the Executive Director of Corporate Services, seeking approval of a fixed duration Voluntary Severance/Early Retirement scheme with enhancements.
The Committee agreed:-
(i) to implement a revised Voluntary Severance/Early Retirement Scheme as outlined in the report; and
(ii) to authorise the Chief Executive, after consultation with Trade Unions, to determine a policy for the scheme and arrange for it to be implemented.
V POSTAL SERVICES
There was submitted Report No 40-2025 by the Executive Director of Corporate Services, providing an update on the development of a sourcing strategy for the tender process for Postal Services and to seek approval to commence a compliant tender process, leading to the award of a contract.
The Committee agreed:-
(i) to approve the commencement of a procurement exercise in respect of the project described, based on the sourcing strategy, summarised in the report; and
(ii) to delegate authority to the Executive Director of Corporate Services to award a contract to the successful bidder, following a tender process carried out in compliance with the Public Contracts (Scotland) Regulations of 2015.
VI SPYDUS LIBRARY MANAGEMENT SOFTWARE RENEWAL
There was submitted Report No 47-2025 by the Executive Director of Corporate Services, presenting a sourcing strategy and seeking approval to award the contract for purchase of library management software.
The Committee agreed:
(i) to approve the purchase described, and delegate the Head of Digital and Customer Services to make the purchase based on the sourcing strategy detailed in Appendix 1 to the report. The procurement route was specified in Section 4.8 to the report.
VII GEOGRAPHIC INFORMATION SYSTEM SOFTWARE
There was submitted Report No 49-2025 by the Executive Director of Corporate Services, presenting a sourcing strategy and seeking approval to award the contract for purchase of geographic information system software licenses and service.
The Committee agreed:-
(i) to approve the purchase described, and delegate the Head of Digital and Customer Services to make the purchase based on the sourcing strategy as detailed in Appendix 1 to the report. The procurement route was specified in Section 4.8 to the report.
VIII NETWORK AND WI-FI HARDWARE FOR EAST END COMMUNITY CAMPUS
There was submitted Report No 63-2025 by the Executive Director of Corporate Services, summarising the sourcing strategy for the purchase of Network and Wi-Fi hardware to be installed in East End Community Campus.
The Committee agreed:-
(i) to approve the commencement of a procurement exercise in respect of the purchase described, and delegate the Head of Digital and Customer Services to make the purchase based on the sourcing strategy detailed in Appendix 1 to the report. The procurement route was specified in Section 4.6 to the report.
IX SOURCING STRATEGY FOR THE PROCUREMENT OF PROVISION OF OCCUPATIONAL HEALTH SERVICES
There was submitted Report No 74-2025 by the Executive Director of Corporate Services, providing a progress update on the proposed sourcing route for the provision of Occupational Health Services to Dundee City Council.
The report also sought permission to extend the existing contract arrangement to allow the future sourcing arrangements to be fully explored.
The Committee agreed:-
(i) to approve the extension of the existing contract with People Asset Management Occupational Health Solutions (PAM) for up to 12 months to 31st March 2026 under an exemption from tendering to allow the completion of the procurement exercise as mentioned at Section 4 to the report; and
(ii) to note that a report would be brought back to Committee to update on the proposed sourcing route referred to in Section 4.1 to the report.
X TENDERS RECEIVED BY LEISURE AND CULTURE DUNDEE FOR RENTAL, SERVICE AND MAINTENANCE OF GYM EQUIPMENT (MANAGEDSERVICE)
Reference was made to Article XII of the minute of meeting of this Committee of 24th June, 2024, wherein approval was given to commence a compliant tender process and to bring back a report on the outcome.
There was submitted Joint Report No 66-2025 by the Director of Leisure and Culture Dundee and the Executive Director of Children and Families Service, detailing tenders received for the rental, service and maintenance of fitness equipment and seeking approval on acceptance thereof.
The Committee agreed to approve the acceptance of the tender submitted by Gym Rental Company as set out in the report, with the total amount detailed in the report.
Mark FLYNN, Convener.